Executive Assistant to the CEO

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO in achieving operational excellence and strategic goals. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure the CEO’s day\-to\-day activities run smoothly. The ideal candidate is energetic, detail\-oriented, and thrives in a fast\-paced environment, ready to take on diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be an integral part of a forward\-thinking organization committed to growth and innovation. This is a startup position, so please be aware that this is an open contract role.

Duties

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.
• Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail.
• Handle incoming calls with professional phone etiquette on multi\-line phone systems; screen and direct inquiries appropriately.
• Assist with bookkeeping tasks using QuickBooks; manage invoices, expense reports, and basic data entry to support financial record\-keeping.
• Oversee office management duties including filing, maintaining office supplies, managing front desk responsibilities, and ensuring a welcoming environment.
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.
• Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks; ensure all documents are organized and accessible.
• Manage confidential information with discretion while maintaining high levels of organization across all administrative functions.

Skills

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast\-paced setting.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and data entry tools like DocuSign.
• Familiarity with QuickBooks for bookkeeping tasks; basic understanding of office management procedures.
• Experience coordinating events from inception through completion; adept at project coordination.
• Exceptional typing speed and transcription skills for preparing accurate documents quickly.
• Knowledge of office equipment including multi\-line phone systems and front desk operations.
• Ability to proofread documents thoroughly to ensure clarity and professionalism; strong organizational skills for filing and record\-keeping.
• Customer service orientation with the ability to handle inquiries professionally via phone or email. This role offers a vibrant work environment where your organizational talents will directly contribute to the success of our leadership team!

Job Types: Full\-time, Contract

Pay: $90,684\.31 \- $134,039\.17 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Hybrid remote in Houston, TX 77002