K - 8 School Office Secretary

Are you a front office superstar who would like a new opportunity? The Duquesne City School District is looking for a dynamic, customer service oriented and organized individual who is a secret ninja behind a computer keyboard to fulfill an open secretarial role in our Main K\-8 School Office. We are a K\-8 public school nestled within the Mon Valley, close to Kennywood Park, Waterfront shopping and minutes from Pittsburgh. The campus offers free off\-street parking and our multi\-level facility can aid one in achieving daily fitness goals. To learn more about the District's mission, initiatives and the community we serve, visit our website at www.dukecitysd.org

*Job Description Summary*

The K – 8 Office Secretary plays a vital role in supporting the District’s clerical and office support needs. Under the direction of the Building Principal or designee, the K – 8 Office Secretary will utilize interpersonal relationship skills to serve as the “face” of the school by greeting students, parents, community members and vendors and provides them with information in a friendly and welcoming manner. The K \- 8 Office Secretary will be responsible for duties such as, but not limited to, scheduling appointments, answering phones, maintaining supply inventories, processing student registration forms, and providing administrative support to teachers and school officials. This position requires working collectively with all District community members and staff in a fast\-past, dynamic educational environment.

*Job Requirements Summary*

• Minimum of a High School Diploma or Equivalent required; Associates degree or higher preferred.
• Experience in customer service, clerical and / or secretarial services required. A minimum of two (2\) year secretarial experience or equivalent preferred.
• Current Act 33 / 34, Act 114, Act 151 clearances
• Experienced and skilled with appropriate technologies (word processing, spreadsheets, presentations, e\-mail, internet as a reference / research tool, desktop publishing, creation of various forms, telephone / voicemail system, etc.)
• Demonstrated experience in developing effective working relationships.
• Demonstrated experience in collaborating and communicating with internal and external groups (school administration and staff, community organizations, and parents.)
• Strong interpersonal, organizational and excellent written and verbal communication skills.
• Effective multitasking and time management skills.
• Display a courteous, professional and tactful demeanor and able to act with maturity and harmoniously with all types of individuals.
• Maintain a high level of confidentiality.Demonstrated ability to work under deadlines and to prioritize tasks.
• Demonstrated knowledge and application of effective secretarial principles, practices and trends.
• Demonstrated knowledge and application of communication techniques and technologies for job\-related responsibilities.
• Must be cooperative, congenial, service oriented, and promote these qualities.
• Able to work in an environment with frequent interruptions.
• Able to be respectful and empathetic.

*Essential Responsibilities Summary*

• Support the Building Principal, Assistant Principal, all other Cabinet Leadership Team members, teachers and other staff members as necessary.
• Responsible for accepting, redirecting, taking messages for all office incoming calls.
• Responsible for greeting and signing guests in / out through the Raptor security system.
• Collecting and distributing staff mail and important District and / or school related information.
• Create and distribute monthly activities calendar school\-wide.
• Retrieve and distribute monthly breakfast / lunch calendar school\-wide.
• Assist with District efforts to maintain SIS integrity by maintaining accurate student addresses and other important demographic information.
• As directed by the Building Principal or designee, release District\-wide and / or targeted phone, email, and SMS updates regarding District activities, events, emergency closings, etc.
• As directed by the Building Principal or designee, prepare and release District\-wide notices, school closings, and other similar documentation.
• Maintain and edit student / parent and staff handbooks and prepare annual distribution, as directed.
• Prepare, distribute and collect annual student information cards, such as emergency contact forms, no\-photo waivers, parent / student handbook affirmations, etc.
• Compare and update student demographic and emergency contact information as needed and maintain and provide updates of student(s) the District is not authorized to use in digital media. Forward annual medical forms to the School Nurse.

*Reporting*

Reports directly to the Building Principal

*Terms of Employment*

Salary, work schedule, evaluation and other conditions of employment are in accordance with the current Duquesne Education Support Professionals Association (DESPA) Collective Bargaining Unit.

There are minimal remote work capabilities with this position

Visit our website at www.dukecitysd.org/about\-us/careers to review the positions full job description and for other ways to apply.

*EOE*

Job Types: Contract, Full\-time

Pay: $29,500\.00 \- $37,500\.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Desktop Publishing: 2 years (Preferred)
• Customer service / Front Office: 2 years (Preferred)
• data entry: 2 years (Preferred)

Work Location: In person