Job Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our dynamic team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with office software. Bilingual skills are a plus, as well as experience in medical or dental reception settings.
*Part Time Working hours are as follows:*
*Monday\-Friday 4:30PM\-7:00PM \& Saturdays 9AM\-5:30PM*
Duties
Greet visitors and clients at the front desk with professionalism and courtesy
Manage multi\-line phone systems, direct calls, and take detailed messages
Handle data entry, filing, and document proofreading to maintain accurate records
Call customers inquiring about service experience.
Assist with billing, bookkeeping, and Data entry as needed
Provide customer support via phone, email, or in person, ensuring excellent phone etiquette.
Support office management tasks including supply ordering, organization of files, and general clerical duties
Maintain a clean and organized reception area to promote a welcoming environment
Coordinate with other staff members to ensure efficient daily operations
Call Customers regarding service experience.
Other duties as assigned by management.
Skills
Proven experience in office administration or clerical roles; previous receptionist experience preferred
Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational skills with the ability to multitask effectively
Strong written and verbal communication skills; bilingual abilities are a plus
Experience managing multi\-line phone systems and providing high\-quality customer service
Attention to detail for proofreading documents and managing schedules accurately
Ability to handle sensitive information discreetly and maintain confidentiality
Previous experience in medical or dental office settings is advantageous but not required
Demonstrated time management skills with the ability to prioritize tasks efficiently
This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. We seek a dedicated individual eager to contribute positively to our team’s success.
Join us in creating a welcoming environment while supporting our team’s success! This role offers an engaging work atmosphere where your organizational talents and customer service skills will shine. We value dedicated professionals committed to excellence in administrative support.