Bilingual Adm. Assistant (English/Spanish)

Location: Gilroy, San Martin, or Morgan Hill, CA (Local Candidates Only\-This is a MUST)

Job Overview

We are seeking a highly organized and detail\-oriented Bilingual Administrative Assistant (English/Spanish) to join our team at Earthtech Landscape Inc. This is a fully in\-office position based in San Martin, so candidates must live in or near Gilroy, San Martin, or Morgan Hill.

The ideal candidate will play a key role in ensuring smooth daily operations by providing administrative, customer service, and light bookkeeping support. This position requires excellent communication skills, the ability to multitask effectively, and a proactive attitude in managing office responsibilities.

The Administrative Assistant will handle client communications, scheduling, document preparation, and coordination between the office and field crews. In addition, the role includes basic accounting tasks such as entering invoices, recording payments, and maintaining records with familiarity with QuickBooks for light bookkeeping.

This position is perfect for someone who enjoys working in a collaborative environment, values organization and efficiency, and can comfortably communicate in both English and Spanish.

Duties and Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Answer incoming customer calls and emails with professionalism and prompt follow\-up.
• Operate a multi\-line phone system using proper phone etiquette.
• Perform accurate data entry and maintain up\-to\-date customer and project information.
• Prepare proposals, estimates, and work orders for the crew as needed.
• Support light bookkeeping tasks using QuickBooks (invoices, payments, receipts).
• Maintain organized digital and physical filing systems for easy document access.
• Assist with calendar management, scheduling appointments, and coordinating meetings or site visits.
• Provide customer service by communicating clearly and resolving basic questions or concerns.
• Use Microsoft Office Suite and Google Workspace to create documents, spreadsheets, and presentations.
• Proofread emails and documents to ensure accuracy and professionalism.
• Collaborate with office staff and field teams to improve workflow and support daily operations.

Experience / Qualifications

• Previous administrative or office support experience required (landscaping or service industry a plus).
• Familiarity with QuickBooks or other basic bookkeeping software is preferred.
• Strong computer skills, including accurate typing and data entry.
• Familiarity with general office procedures and clerical tasks.
• Strong organizational skills with the ability to prioritize and follow through.
• Excellent time management to handle multiple tasks and meet deadlines.
• Customer service experience with strong interpersonal and communication skills.
• Bilingual in English and Spanish (written and verbal) required.
• Willingness to learn, take initiative, and work collaboratively with the team.
• Must live in or near Gilroy, San Martin, or Morgan Hill (local candidates only).

Schedule

• 32 hours per week to start
• Transition to 40 hours full\-time based on performance and business needs
• In\-office position (no remote work)

Compensation

• $23\.50 – $25 per hour DOE (Depending on Experience)

Benefits

• Paid Time Off (PTO)
• 5 Paid Holidays

Job Type: Full\-time

Pay: $23\.50 \- $25\.00 per hour

Benefits:

• Employee discount
• Paid time off

Application Question(s):

• Do you live in the areas of Gilroy, San Martin or Morgan Hill?

Experience:

• QuickBooks: 1 year (Required)

Language:

• and write in Spanish (Required)

Work Location: In person