Administrative Assistant

H.O.A. Property Management firm seeks a multi\-task oriented individual who can greet clients, answer incoming phone calls, assist managers with clerical tasks, and miscellaneous office responsibilities.

Duties also include processing permits and applications, assisting the accounting department with data entry, filing, and creating spreadsheets. The successful candidate will possess a high proficiency level in Microsoft Word and Excel; have strong interpersonal skills and excellent written and verbal communication skill.

Responsibilities and Duties

• Manage the Board of Directors and Community relations
• Attend all contracted client meetings.
• Minimum one monthly evening meeting
• Create Board of Directors agenda and packets
• Responsible for assisting the Manager with all Board of Directors meeting follow\-up and correspondence
• Take resident calls/emails and determine appropriate action
• Conduct community and common area inspections of the property
• Manage and submit charge\-backs to the association(s) monthly for assigned associations
• Manage vendor relations. Assist in the creation of the scope of work and manage the bidding process
• Meet with vendors on\-site and provide comparative bids to the Board and make recommendations as appropriate
• Manage special projects as directed by the Community Manager
• Review and respond to communications to and from association members and the Board
• Manage payments and receipts for the association. Authorize and code payment of invoices
• Follows company processes and procedures.
• Complete any other tasks or projects assigned by the Community Manager.
• Demonstrate effective communication skills consisting of oral, written, and listening skills
• Collaborative decision\-making, relationship building, and problem\-solving skills
• Ability to draft correspondence and respond to inquiries and resident concerns effectively and independently

Qualifications and Skills

• Demonstrate organizational skills and time management abilities
• Must be able to independently answer and place telephone calls.
• Able to attend and actively participate in monthly board meetings as required
• Must be able to independently inspect common area property owned by HOA clients
• Basic knowledge of MS applications, especially Word and Excel

Pay Rate: Salary will range from $17 \- $19 an hour based on industry experience.

Please do not call or email about the status of your employment application. Unfortunately, because of the volume of applications we receive, we cannot give status updates. If you are invited for an interview, the manager will contact you directly.

Job Type: Full\-time

Pay: $17\.00 \- $19\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Hours will be Monday\-Friday from 8 am to 5 pm. Will you be able to work these hours?
• What is your Homeowners Association Experience?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)
• Homeowners Association: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person