Administrative Assistant

Company Overview

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Docusign brings agreements to life. Over 1\.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business\-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the \#1 company in e\-signature and contract lifecycle management (CLM).

What You'll Do

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We are looking for a proactive, organized, and people\-driven Administrative Assistant to support the Executive Office Operations Director (EOOD) and the broader Office of the CEO. In this role, you will be a vital extension of the leadership team, handling critical internal day\-to\-day administrative and operational responsibilities.

We are seeking a proactive driver who can think on their feet, learn new processes rapidly, and deliver high\-quality work with minimal supervision. You will use expert coordination, prioritization, and confidentiality to manage complex workloads, ensuring the executive office operates smoothly and efficiently.

This position is an individual contributor role reporting to the Executive Office Operations Director.

Responsibility

• Act as the primary right hand to the EOOD, managing high\-volume administrative tasks including complex calendar auditing, expense reporting, and preparing meeting materials or presentations
• Support the EOOD in the execution of domestic and international travel including processing bookings, managing itinerary updates, and ensuring all travel\-related documentation is finalized
• Provide tactical reinforcement for onsite, offsite, and virtual meetings
• Assist the EOOD with logistics, materials preparation, and tracking action items to ensure successful execution
• Take the lead on the "paperwork" of the office—processing new vendor requests and purchasing orders in alignment with company policy to free up the EOOD for higher\-level operations
• Provide high\-level support for calendaring and travel requests for CLO and serve as the interim main point of contact for Board\-facing logistics during leave periods including logistical support for board meetings and events
• Lead end\-to\-end execution of Board meetings, including scheduling, high\-end catering, attendee tracking, and member communications
• Oversee Board\-related expense reimbursements and facilitate timely Director compensation payments
• Maintain the Board Master Calendar, contact lists, and attendance records and facilitate the onboarding process for new members
• Coordinate logistics for high\-touch events, including Board dinners and annual meetings, managing all ground transportation and travel requirements

Job Designation

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Hybrid:

Employee divides their time between in\-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in\-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What You Bring

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Basic

• 2\+ years of administrative assistant experience supporting VP\-level executives or higher
• Bachelor’s degree or equivalent professional experience
• Experience with Google Workspace, Slack, Zoom, SAP Concur and incorporating use of AI into daily work
• Experience handling confidential senstive information

Preferred

• Experience assisting multiple executives within a fast\-paced SaaS company
• Possess the "people\-driven" energy to pick up new tools and workflows quickly in a fast\-paced environment
• Proactive problem\-solver who doesn't wait for instructions to add value
• Razor\-sharp attention to detail and the ability to context\-switch between complex tasks without losing momentum
• Experience managing multiple priorities with differing working styles and personalities

Wage Transparency

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Pay for this position is based on a number of factors including geographic location and may vary depending on job\-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $40\.14/hour \- $58\.13/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre\-established sales goals. Non\-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits

provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life\-changing events

Work Authorization Notice:

Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full\-time, permanent basis without the need for current or future sponsorship.

Life At Docusign

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Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live. Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

### Our global benefits

#### Paid time off

Take time to unwind with earned days off, plus paid company holidays based on your region.

#### Paid parental leave

Take up to six months off with your child after birth, adoption or foster care placement.

#### Full health benefits

Options for 100% employer\-paid health plans from day one of employment.

#### Retirement plans

Select retirement and pension programs with potential for employer contributions.

#### Learning \& development

Grow your career with coaching, online courses and education reimbursements.

#### Compassionate care leave

Paid time off following the loss of a loved one and other life\-changing events.