Part-Time Executive Assistant / Operations Coordinator (Part-Time, Remote)

Part\-Time Executive Assistant / Operations Coordinator (Part\-Time, Remote)

Company: Propel Pro

Job Type: Contract, Part\-time

Hours: 20 hours per week, with potential for additional hours

Pay: $25\.00–$35\.00 per hour

Location: Remote

Preferred Location: New York metro area preferred, but not required

About Propel Pro

Propel Pro is a sports technology company connecting athletes of all levels with elite coaches through live video coaching, on\-demand sessions, and async film analysis with telestration.

We've built a dual\-sided platform for athletes, coaches, and clubs. The product is live, the company is early\-stage, and the next six months are an important growth period.

About the Role

We are hiring a part\-time Executive Assistant \& Operations Coordinator to support the CEO and help keep day\-to\-day operations organized and moving forward.

This role is ideal for someone who is highly organized, responsive, detail\-oriented, and comfortable working in a fast\-moving startup environment. You will manage the CEO’s calendar, track priorities and follow\-ups, keep internal systems updated, and help ensure important projects and action items do not slip.

This is a hands\-on role for someone who enjoys creating structure, following through, and helping a founder stay focused and effective.

What You’ll Do

• Manage the CEO’s calendar, scheduling, and meeting coordination
• Track action items and follow\-ups from meetings and ensure timely completion
• Keep Monday.com and other internal systems accurate and up to date
• Help organize priorities across partnerships, product, legal coordination, and creative work
• Prepare presentations, talking points, and briefing materials for meetings
• Draft and edit professional written communications
• Help improve internal organization and operational follow\-through
• Serve as a reliable point of coordination so that nothing important falls through the cracks

What We’re Looking For

• 2–5 years of experience in an executive assistant, operations coordinator, chief of staff support, or similar role
• Experience supporting an executive, founder, or senior leader directly
• Strong organizational skills and a high level of attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and stay on top of priorities in a fast\-changing environment
• Strong follow\-through and a proactive, solution\-oriented mindset
• Experience with project management tools such as Monday.com, Asana, or similar
• Proficiency with Google Workspace, Slack, HubSpot, and PowerPoint or Google Slides
• Ability to create clear, polished presentations and briefing documents

Nice to Have

• Startup or small\-company experience
• Experience working across multiple business functions
• Familiarity with sports, coaching, or athlete development
• Based in the New York area

Why This Role Could Be a Great Fit

• Flexible part\-time schedule
• Remote\-friendly role
• Opportunity to work directly with the founder
• High\-impact position with meaningful ownership
• Chance to grow with an early\-stage sports tech company

Schedule

• Approximately 20 hours per week
• Some flexibility in scheduling, but responsiveness during the workweek is important

Compensation

• $25–$35 per hour, depending on experience

To Apply

Please submit your resume along with a brief note explaining your relevant experience and why this role interests you.

\\We are all for AI — but we’re looking for how you actually think and work. Specific, real examples matter much more than polished, generic responses.\\

Pay: $25\.00 \- $35\.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Are you available to work approximately 20 hours per week during standard U.S. business hours?
• Briefly describe your experience supporting an executive, founder, or team. What were your main responsibilities?
• Imagine you just finished a meeting with the CEO where 6 action items were discussed across different people and timelines. What would you do immediately after the meeting?
• Why are you interested in a part\-time, remote Executive Assistant / Operations role like this?

Experience:

• executive assistant, operations: 2 years (Preferred)

Work Location: Remote