Executive Assistant

Job Title: Executive Assistant

Location: Reston, VA Description/Job Summary POSITION DESCRIPTION

HGL is seeking an Executive Administrative Assistant to provide high\-level Corporate administrative support to our CEO, Executive Vice Presidents, and other executive leadership teams located in the Reston, VA office and across the company. This is a full\-time, in\-office (preferred) or hybrid position (minimum 3 days in the office) based in our Reston, VA office. Responsibilities/Duties WHAT YOU'LL BE DOING

The person hired for this role will be responsible for supporting executive, corporate, operational, and business development teams in administrative functions. Responsibilities will include, but not limited to:

• Working with CEO and other EVP’s to create presentations and reports
• Supporting the corporate counsel with administrative support, as needed
• Working with senior staff to coordinate, plan and schedule Corporate Management meetings
• Working with VP of Finance, DoD and Civilian Agencies Program Directors in preparing monthly progress reports and updating KPI’s that track performance against goals across the enterprise
• Tracking other key statistics and data with input from operations and senior leaders
• Sitting in on Board meetings and other confidential and proprietary meetings and taking notes, producing reports and minutes, keeping track of deliverables and scheduling workflow as needed to facilitate completion
• Back\-up to Executive Staff for preparing financial documents to include expense reports and coordinating accounts payable for senior staff
• Maintaining and updating BOD and Subcommittees reports

Minimum Requirements WHAT YOU NEED TO BE SUCCESSFUL

The ideal candidate will need the following as a foundation for success in this role:

• Minimum of 6 years of demonstrated office and project administration experience
• High School degree, plus additional training; or education in areas of specialization equivalent to an associate degree
• Experience supporting senior leaders or teams
• The successful candidate will be expected to have the ability to understand and perform work assignments within the general prescribed guidelines
• Proven attention to detail and the ability to prioritize work and remain organized
• Strong analytical, organizational, multi\-tasking, written, and verbal communication skills
• Experience proactively supporting teammates and contributing to team efforts beyond assigned duties, when necessary
• Ability to handle confidential information with discretion
• Proficiency in MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Experience with Adobe Acrobat, SharePoint and AI (Chat GPT, Copilot, others)
• Ability to learn new software programs relevant to office and project administration
• Problem\-solving skills and ability to work independently
• Professional demeanor and reliability

Desired Qualifications WHAT YOU NEED TO STAND OUT – Preferred, not required

• B.A. degree is preferred. Study in area of business administration is a plus
• Experience working in a project\-oriented organization or environmental industry
• Strong decision\-making and judgment skills
• High emotional intelligence and stakeholder management skills
• Experience managing sensitive or high\-stakes communications
• Experience managing budgets or expenses
• Event planning or travel coordination expertise
• Advanced knowledge of MS Word, PowerPoint and Excel
• Advance experience with Adobe Acrobat, SharePoint, and Chat GPT

Physical \& Environmental Requirements PHYSICAL \& COGNITIVE REQUIRMENTS

• Prolonged sitting up to 70% of the time
• Repetitive hand motions (typing, tool use, etc.)
• Viewing computer screen for extended periods
• Writing reports, proposals, or technical documentation
• Communication effectively with clients, team members, and stakeholders
• Managing competing deadlines and shifting priorities
• Driving a company or personal vehicle

WORK ENVIRONMENT REQUIREMENTS

• Office work environment

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee. Other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Details Work Schedule: Monday\-Friday, 40 hours per weekOffice Type: In\-office full time preferred, hybrid schedule available (3 days in office, 2 days work from home)Travel: No overnight travel expected

A favorable pre\-hire drug test is required.

All positions are subject to a pre\-hire education and driving record verification. MORE ABOUT HGL AND THE OPPORTUNITY

At HGL, we share a drive and vision to restore natural resources and provide ongoing stewardship of our environment to benefit present and future generations. We believe that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors. HGL \- WHO WE ARE

The exceptional quality of our people is key to our strength. We value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. By cultivating a culture of innovation, we’re able to adapt and augment our services to solve complex environmental and natural resources challenges.

Projects at HGL primarily span the United States and its territories, tackling problems associated with emerging contaminants (like PFAS), radiological contamination, and military munitions, along with chemical contamination in groundwater, surface water, sediments, and soil.

With over 550 employees, HGL is large enough to execute high\-profile projects, but small enough to develop personal working environments with our talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future. HGL \- WE INVEST IN YOU

It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. Achieve your career goals and help HGL achieve its mission of restoring the environment to beneficial use for our clients and communities.

We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants who wish to request a reasonable accommodation during the recruitment process should contact Human Resources directly at 703\-478\-5186\.

EEO notices: US Equal Opportunity Employment Poster, US Equal Opportunity Supplemental Poster, Know Your Rights, and Pay Transparency Notice.

A full list of benefits is available at www.hgl.com/careers/. The annual salary for this position ranges from $91,025\.00 \- $136,537\.00\. This position's final salary can be impacted by various factors including, but not limited to, contractual requirements, geographic location, job\-related education, training, experience, and skills. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

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