Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role is vital in ensuring smooth office functioning, managing schedules, coordinating projects, and providing exceptional administrative support. The ideal candidate will be proactive, detail\-oriented, and possess a passion for delivering top\-tier service. This paid position offers an exciting opportunity to be an integral part of a fast\-paced, professional environment where your organizational skills and positive attitude will shine.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and plan events, conferences, and business meetings from inception to execution, ensuring all logistics are handled seamlessly.
• Handle all aspects of office management including filing, data entry, document proofreading, transcription, and maintaining organized records.
• Provide executive administrative support such as preparing reports, drafting correspondence, and managing phone etiquette across multi\-line phone systems.
• Oversee bookkeeping tasks using QuickBooks and assist with invoicing, expense tracking, and basic financial record keeping.
• Facilitate project coordination by tracking deadlines, preparing agendas, and ensuring timely completion of tasks.
• Support front desk operations by greeting visitors professionally, answering inquiries via phone or email, and maintaining a welcoming environment.

Experience

• Proven experience as a Personal Assistant or in an administrative support role with a strong background in office management.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced setting.
• Strong communication skills with professional phone etiquette across multi\-line systems.
• Prior experience in event planning, project coordination, clerical tasks, and customer service is preferred.
• Familiarity with office equipment including fax machines, scanners, and office supply inventory management is advantageous. Join us to contribute your expertise in a vibrant environment where your organizational talents will make a real difference!

Pay: $24\.00 \- $27\.00 per hour

Expected hours: 10\.0 – 20\.0 per week

Work Location: Hybrid remote in American Fork, UT 84003