Title: Administrative Assistant (Part\-Time, 20\-25 hours/week) \| 3\-Year Position
Summary: The Administrative Assistant provides administrative support to Preserve RI’s Executive Director and for the organization’s meetings, preservation programs, events, and initiatives. The ideal candidate is a motivated self\-starter who is energized by the opportunity to support a small non\-profit organization’s daily and annual activities. The ideal candidate has a BA; strong writing, verbal and organizational skills; at least 3 years’ experience providing administrative support and office management in an office setting; and is excited by the opportunity to work within a small non\-profit organization that tackles big preservation challenges every day.
Roles and Responsibilities: The Administrative Assistant reports to the Executive Director. This part\-time position supports Preserve RI’s Executive Director and organizational operations including:
· Schedule and Coordinate Meetings: Organize appointments, meetings, etc. for the Executive Director; manage the Executive Director’s and Board calendars, ensuring all necessary materials are prepared and distributed in advance.
· Maintain Filing Systems: Maintain organizational filing systems for physical and digital documents, ensuring records are easily accessible and up\-to\-date.
· Calendar and List Management: Create and update Board and Board Committee meeting calendars; maintain and update Board and Board Committee lists.
· Data Entry and Database Management: Input and update information in databases and spreadsheets, ensuring accuracy and confidentiality of sensitive information. This includes our donor database (currently using Bloomerang).
· Prepare Reports and Presentations: Assist in creating reports, presentations, and other documents by gathering data, preparing presentations and formatting information to ensure professionalism.
· Handle Administrative Tasks: Perform various administrative duties such as managing office supplies, processing invoices, opening mail, and maintaining budgets to ensure the office runs smoothly.
· Manage Office Communications: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors to maintain a professional atmosphere.
Salary/Compensation: $25,000\-$30,000\. In addition to salary, Preserve RI offers paid holiday, vacation, sick, and personal days. This position is not eligible for health benefits. Please note that this grant\-funded position is only guaranteed for a three\-year period.
Required Qualifications:
· BA in business, history, historic preservation or related field
· 3\-5 years’ work experience as an Administrative Assistant, Office Manager and/or in a similar role
· Competence with Microsoft 365 programs, Adobe Acrobat and office equipment
· Ability to prioritize tasks and manage time efficiently to handle multiple responsibilities
· Strong, proven writing, research, and verbal communication skills
· Ability to work independently and to plan, execute, and manage multiple concurrent projects with general oversight and guidance
· Attention to detail
· High degree of initiative; maturity of judgment
· Confidentiality
· Excellent people skills; ability to work as part of a team
· Excellent organizational and time management skills
· Positive, up\-beat, can\-do attitude that embraces new challenges and thrives in a workplace in which no two days are the same
· Must have valid driver’s license
Preferred Qualifications:
· Experience working with membership\-based, small nonprofit organizations
· Passion for and knowledge of Rhode Island’s historic resources.
To apply, please send a copy of your resume and a cover letter (addressed to Sheryl Hack, Executive Director) to *jobs@preserveri.org**. Applications will be reviewed on a rolling basis, with priority given to those submitted prior to April 27th, 2026\.*
Pay: $25,000\.00 \- $30,000\.00 per year
Work Location: Hybrid remote in Providence, RI 02904