Executive Assistant

POSITION DESCRIPTION

Position: EXECUTIVE ASSISTANT

PURPOSE AND SCOPE:

Bailey Edward has built a company environment where all feel included, comfortable, and heard. By prioritizing collaboration and career development, the firm has established a sense of belonging and pride in the workplace. With a diverse portfolio, the firm has the privilege of offering staff the opportunity to build experience in the types of projects that interest them most. Through voluntary participation in working groups, employees can help enact policy changes, implement employee training, and direct business development decisions and firm direction.

The Candidate must be able to provide administrative and support services to the Associate Principals, and technical professionals.

RESPONSIBILITIES:

• Provide administrative support to the company’s executives
• Manage and schedule appointments
• Produce and edit type\-written correspondence
• Arrange travel and hotel accommodations
• Monitor and renew individual and firm licenses along with organizational memberships and certifications (City, State, Federal, and diversity\-certifying bodies)
• Assist in updating and maintaining corporate documents
• Provide administrative project support by assisting architects/engineers
• Project specifications, submittal production, \& assisting with project bid process
• Construction administration and maintenance of shop drawing logs
• Production of meeting minutes and field reports
• Cover reception desk, greet clients and visitors
• Manages office supply ordering and general office organization
• Additional duties as required

POSITION REQUIREMENTS

EDUCATION:

• Associates Degree or higher is preferred, prior experience will also be considered

PHYSICAL REQUIREMENTS:

• Bending, carrying, lifting, pushing, pulling, reaching, sitting, standing, and walking
• Would need to be able to hold 15 lbs.
• These requirements would be utilized during the shipping of plans and documents and the distribution of office supplies tasks.

EXPERIENCE:

• This is an entry level position and requires some office experience
• Experience in the Architecture, Engineering, Construction, or Real Estate industries is a plus

KNOWLEDGE AND SKILLS:

• Good planning and organizational skills; problem solving skills; decision making skills
• Well\-developed interpersonal and communication skills; ability to work independently and as part of team
• Effective written communications skills
• Ability to maintain a high level of accuracy in preparing and entering information
• Strong computer proficiency, specifically with Word, Excel, Teams, and Outlook
• Can be proactive and possess the ability to anticipate office needs

Benefits \& Compensation

SALARY AND BENEFITS:

Salary will be commensurate with experience

Excellent benefits offered including:

• 401(k) contribution and education allowances
• Comprehensive health, dental, and vision plans
• Paid Holidays, Paid Time Off (PTO) \& Paid Volunteer Time Off (VTO)
• Standardized hybrid Work From Home schedules

Position Reports to: Director of Finance and Administration

Location: Chicago, IL

* Bailey Edward is an Equal Opportunity Employer

Job Type: Full\-time

Pay: $24\.04 \- $28\.85 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Chicago, IL 60601