The Office of University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Registrar for Faculty Services and Course Scheduling position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list.
The minimum starting salary for this position is $59,332 . Final compensation will be determined based on the candidate’s qualifications and experience.
This is an on\-campus position with some hybrid/remote work schedule flexibility.
Reporting to the Associate Registrar for Faculty Services and Course Scheduling, the Assistant Registrar provides leadership for the planning, governance, and execution of the University’s course scheduling, classroom assignment, and exam scheduling functions. This position serves as a key partner to colleges, departments, and central campus stakeholders to ensure the integrity, accuracy, and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms. The Assistant Registrar leads process improvement initiatives, establishes and maintains operational standards and documentation, and supports institutional compliance with academic policy and records requirements as they relate to the schedule of classes. In addition, the position supports faculty services initiatives through data stewardship, reporting, and cross\-functional coordination.
Required Education and Experience:
Bachelor's degree\-
- Two (2\) or more years working in higher education administration
- High level of competency and skills utilizing Microsoft Office and Microsoft 365, scheduling applications, interactive forms, and other similar administrative and/or higher education platforms
- Ability to work with high degree of accuracy
- Strong analytic and critical thinking skills
- Strong oral and written communication skills
- Ability to prioritize projects, particularly within a multi\-tasking and deadline\-driven environment
- Ability to maintain a high level of discretion
- Ability to interpret complex policies and regulations
- Two (2\) or more years working in a university registrar office
- Knowledge of NCAA Bylaw 14 and Academic Progress Rate/Graduation Success Rate reporting
- Knowledge of Tennessee state law impacting residency determinations / regulations
- Experience with Banner by Ellucian or similar Student Information system
- Knowledge of best practices related to FERPA and student privacy
- Knowledge of the UTK undergraduate curriculum
- Ability to organize and analyze information using University and third\-party reporting tools
- Generous paid leave , accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
- Flexible work arrangements, offering a hybrid schedule to most team members
- Education benefits for employees and their dependents at UT System campuses
- Retirement and deferred compensation plans, including 401(k), 403(b), etc.
- Comprehensive medical, dental, and vision insurance plans
- Employee discounts to attractions, services, and goods
Required Knowledge, Skills, and Abilities:
Applicants must be legally authorized to work in the United States on a full\-time basis without need now or in the future for sponsorship for employment\-based visa status.
Preferred Education and Experience:
Master's degree\-
Preferred Knowledge, Skills, and Abilities:
Benefits:
University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:
The Division
The Enrollment Management (EM) division comprises more than 190 full\-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre\-college Research Excellence Programs, EM Research \& Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values . We are passionate about fulfilling our land\-grant mission of accessible education and making an impact that will transform lives through the student experience.
The University of Tennessee, Knoxville is the state of Tennessee’s flagship university and is classified as a Carnegie Research 1 institution. As a land\-grant university and as Volunteers, serving our state and nation is key to our mission. UT enrolls over 35,000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellor’s Cabinet and their Principles for Engagement , the University of Tennessee, Knoxville, builds and supports an inclusive community that provides opportunities to lead, serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.
The Knoxville Community: Nestled in the foothills of the Great Smoky Mountains, Knoxville has a metropolitan statistical area population of more than 850,000 people. We enjoy a dynamic culture that includes numerous theaters and museums, a vibrant and diverse music scene including a symphony orchestra and an opera company, world\-class restaurants, numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year\-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains, and a day’s drive to Memphis, Chicago and Washington D.C.
For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e\-mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794\. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree\-granting colleges and schools. As Tennessee’s flagship land\-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work\-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top\-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land\-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!