Finance & Payroll Assistant

About EVC

The Everybody Votes Campaign, established in 2015, is a national coordinating body focused on narrowing the voter registration gap in communities of color. We are committed to creating a more representative democracy by building and supporting large\-scale, long\-term voter registration in communities of color. We partner with local organizations to support accessible, successful, and high\-quality voter registration programs that expand access to our democracy for people in communities of color.

#### ABOUT THE OPPORTUNITY

The campaign seeks a detail\-oriented and reliable individual to serve as Finance \& Payroll Assistant, reporting to the Senior Director of Finance. This role provides critical administrative and transactional support for payroll processing, invoice management, partner reimbursements, and month\-end close activities. This position ensures timely and accurate financial operations and compliance with internal controls.

##### WHAT YOU WILL DO IN YOUR ROLE

### Payroll Operations Support

• Assist with biweekly payroll processing, ensuring accuracy and timely completion.
• Support state and local tax compliance, including filings and withholding verification.
• Review timecards and payroll documentation for completeness and accuracy.
• Maintain organized payroll records, update the payroll handbook, and prepare documentation for audits.

### Accounts Payable \& Invoice Processing

• Process vendor invoices daily, ensuring timely payment in accordance with contract terms.
• Code expenses accurately and maintain organized, audit\-ready financial documentation.
• Assist with receipt tracking and reconcile accounts to support accurate financial reporting.
• Monitor accounts payable timelines to ensure all obligations are met and discrepancies are addressed promptly.

### Partner Reimbursements

• Support kick\-off training reimbursement cycles and ensure timely processing of partner payments.
• Track documentation and maintain compliance with funding and reporting requirements.
• Communicate with partners and vendors regarding reimbursement status, documentation needs, and payment timelines, resolving discrepancies as needed.

### Month\-End \& Audit Support

• Support month\-end close activities by preparing supporting schedules, reconciling documentation, and ensuring financial records are accurate and complete.
• Coordinate and organize documentation for the annual audit cycle (June–November), maintaining audit\-ready files and responding to auditor requests as needed.
• Maintain organized financial and compliance records in accordance with internal controls and record retention requirements.
• Develop, update, and maintain standard operating procedures (SOPs) for Finance and Payroll processes to ensure consistency, efficiency, and compliance.

CORE COMPETENCIES

• Growth mindset: Demonstrated ability to take and receive feedback professionally and gracefully from peers, staff, and supervisors.
• Relentlessly goal oriented: Enjoys working toward and achieving ambitious goals; willing to overcome any obstacle to meet goals with a proven track record of creating and managing comprehensive strategic goals.
• Cultural competency: Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference.
• Remains focused on problem solving while balancing multiple priorities within a constantly evolving political environment: Demonstrated ability to stay focused on finding solutions amidst shifting priorities in the dynamic political landscape.

Must\-Haves for the Role

* Payroll \& Accounts Payable Systems: Demonstrated experience using payroll and accounts payable systems (e.g., Rippling, Sage Intacct, Bill.com, or similar) to process payroll, manage invoice workflows, maintain vendor records, and ensure accurate coding and approvals.

* Financial Accuracy \& Documentation: Track record of maintaining accurate financial records and supporting documentation, ensuring transactions are properly recorded, reconciled, and audit\-ready with minimal errors.

* Timely Processing \& Organization: Proven success in processing vendor invoices within 30 days, meeting payroll processing deadlines, and maintaining organized records.

* Vendor \& Stakeholder Communication: Track record of professional communication with vendors, partners, and internal teams to resolve invoice discrepancies, confirm payment status, and maintain positive working relationships.

* Attention to Detail: Strong attention to detail demonstrated through accurate data entry, review of financial documentation, and identification and resolution of discrepancies before processing payments or payroll.

KEY REQUIREMENTS

• 10% Travel Required: The role involves some travel, comprising 10% of the working time, to attend all staff events, etc. as needed.
• Driving Ability: A valid driver's license and the ability to drive are essential for this role, given the travel and on\-site management responsibilities.

With consideration for the fact that workloads evolve over time and that not all work related to this role is foreseeable, this role is responsible for other duties as assigned

Performance Metrics \& Review Schedule

Your first review will be 90 days after your start date, then a six\-month check\-in and a development review annually for the duration of your employment. If the results of a reviews are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination.

BENEFITS AND CULTURE

We offer flexible remote work and a generous benefits package, including:

• Flexible Paid Time Off
• 100% cost coverage of employee health benefit premiums
• Dedicated weekly “Flex Day”
• 401K with an automatic employer contribution regardless of employee contribution level
• $1000/yr toward Professional Development
• Free virtual therapy
• Stipend for ergonomic office setups
• Generous extended medical and personal leave

All employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff.

This position is in a bargaining unit represented by the Washington\-Baltimore News Guild CWA.

VACCINE REQUIREMENT

Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19\. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19\.

”Fully vaccinated” means a person has received all recommended COVID19 vaccines.

Salary Range:$75,000 \- 88,000

Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non English speaking, disability, and LGBTQ\+ communities to apply. We are proudly an Equal Opportunity Employer.