Fleet Services Assistant

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

ABOUT THE POSITION

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The County of Riverside seeks candidates to fill positions throughout Riverside County. A list of eligible candidates will be established to fill current and future vacancies.

The County of Riverside's Purchasing \& Fleet Department is currently recruiting for a Fleet Services Assistant to support the Moreno Valley location.

The Fleet Services Assistant plays a crucial role in managing the County fleet by coordinating all activities related to Fleet vehicles, from maintenance and compliance to driver support and data management.

Incumbents are responsible for maintaining up\-to\-date records for the entire fleet, including vehicle title, registration, insurance cards and maintenance history. Ensuring compliance with Department of Transportation (DOT), state and local regulations, managing renewals for permits and inspections. And, supporting the maintenance of County vehicles, refueling and car wash facility.

The Fleet Services Assistant will also participate in the Fleet Vehicle Replacement Program \- the on\-going determination of fleet vehicle suitability for active service, storage or auction.

Competitive candidates will have service writer experience in a large enterprise environment, for example, a dealership or fleet management and ASE Certifications: A1 through A8\.

Meet the Team!

The Purchasing and Fleet Department's primary function is to provide vehicles, goods and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness, with centralized responsibility for oversight of solicitation, vendor selection, negotiation, award, contract management, reporting, disposal of surplus property and emergency logistical support for the benefit of Riverside County agencies.

EXAMPLES OF ESSENTIAL DUTIES

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• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.
• Duplicate forms and other printed material; maintain records, perform data entry, and manual inventory; operate forklift to move pallets and materials.
• Load and unload supplies, materials and equipment from trucks; receive supplies, tools, and equipment; inspect for damage and quantity received against requisitions, invoice or freight bills.
• Research problems, adjust schedules to meet deadlines and time frames, and respond to customer concerns; plan and schedule ordering, receipt, and/or storing of goods; interpret complex reports and invoices to ensure goods and services received match requisition; review documents for conformance to requisition policies.
• Maintain, store, and process records; file and retrieve files, records, and other documents; input information into and maintain a computerized information retrieval system.
• Assist customers by providing relevant information; research various systems and troubleshoot problems; initiate routine correspondence.
• Custodian of equipment receipt and transfer documentation; conduct periodic inventory and assist with the deployment of large quantities of equipment as needed.
• Manage refuse, scrap metals and recyclables, process materials for disposal, auction or recycling; maintain detailed transactional records and inventory of materials received and disposed.
• Generate and review equipment maintenance reports for Fleet maintained equipment and vehicles.
• Open, review and process vehicle work orders.
• Document vehicle history and scan historic records into the Department’s document retention system as per the Department’s records retention schedule.
• Maintain Department vehicle usage and equipment files; generate and review vehicle usage and service reports.
• Assist Fleet supply as needed and provide Senior Fleet Service Assistants and Automotive Service Supervisors with administrative support, inventory and data entry as required.
• May supervise volunteers, Senior Tax Work\-Off Participants, and Sheriff Department Work Release participants as needed.
• Dispatch vehicles to County employees based on departmental needs and priorities for vehicles depending on availability, length of trip, and number of occupants; assure daily accountability and security of motor pool and customer vehicles.
• Enter mileage from returned rentals and verify usage; enter data for charging renting departments for the use of vehicles.
• Order and receive office supplies, facility equipment and services in County supply, procurement and material management systems.
• Process vendor invoices for payment in Rivco Pro, Peoplesoft and Fleet Management Information Systems.
• Perform routine facility and fuel site safety inspections as required.
• Perform special projects or other Fleet Services related work as required.
• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.
• Arrange vehicle repairs with contracted vendors; correspond with vendors regarding scheduled repairs, missing invoices, customer service and invoice reconciliation.
• Correspond with Fleet customers on matters related to vehicle readiness, maintenance management, Fleet services provided and billing.
• Create, update and monitor asset records including vehicle tracking systems, equipment records, and automated fuel management systems.
• Prepare surplus vehicles for storage; prepare and evaluate vehicles to be auctioned.
• May assist in maintaining vehicle inventory, depreciation, warranty, registration, mileage, license plate, key, and auction records.

MINIMUM QUALIFICATIONS

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Experience

Three years in a position performing dispatching or general automotive maintenance which included public contact and record keeping.

License

Valid California Driver License: Class C is required.

Knowledge Of

Principles of clerical record keeping; basic mathematics; basic automotive maintenance; Department of Motor Vehicles procedures relative to vehicle licensing and registration; fleet services procedures including vehicle dispatch, replacement, and auction.

Ability To

Perform specialized clerical work associated with vehicle operations including maintenance of inventory, depreciation, warranty, and mileage records; formulate and present oral and written instructions for coordinating vehicle dispatch; establish and maintain effective writing relationships; follow oral and written instructions; provide leadership and oversight to Garage Attendants and assigned clerical staff.

SUPPLEMENTAL INFORMATION

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Application Status

How to confirm your application was received or check on the status of your application, log\-in to www.GovernmentJobs.com, click on your name in the upper right corner and click on “Applications \& Status”.

Sign Up for Job Alerts

Go to www.RC\-HR.com, click on “Careers,” click on “County Job Openings” and click on the “Subscribe to Job Alerts” icon.

For questions regarding this recruitment:

Contact Richard Griego at (951\) 955\-5162 or rgriego@rivco.org. Please allow 1\-2 business days for a response to general inquiries.

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APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member\-4 Form DD\-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C\-3 is available here: https://rivcocob.org/board\-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc\-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1\-B visas, and will not provide sponsorship for any employment\-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non\-job\-related factors.

Pre\-Employment

All employment offers are contingent upon successful completion of pre\-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre\-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre\-employment accommodation or other employment questions, please refer to our web site, www.rc\-hr.com.

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll\-free 1\-855\-524\-5627\.