Receptionist

Overview

Bespoke Escrow, Inc. is a boutique independent escrow company in Irvine, CA. We are seeking a polished, organized, and personable Receptionist / Front Office Administrator to be the welcoming face of our office. This role is vital in creating a positive first impression for clients and real estate professionals while ensuring smooth daily operations. The ideal candidate communicates with confidence, takes pride in a well\-run front office, and thrives in a professional, detail\-oriented environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi\-line phone systems, directing calls efficiently and professionally
• Handle incoming correspondence, emails, and inquiries with clarity and professionalism
• Maintain organized filing systems, data entry records, and ensure accurate document handling
• Support escrow officers with administrative tasks including calendar management and appointment scheduling
• Assist with basic bookkeeping tasks including QuickBooks data entry
• Oversee office supplies inventory, place orders as needed, and keep the workspace tidy and organized
• Provide exceptional customer service by addressing client inquiries promptly and courteously

Qualifications

• Proven experience in office administration, clerical work, or front desk roles
• Prior experience in a real estate, escrow, title, or mortgage office strongly preferred
• Bilingual in Mandarin highly preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Experience managing multi\-line phone systems with strong phone etiquette
• Strong typing skills and attention to detail for document accuracy
• Ability to handle sensitive and confidential information with discretion
• Strong organizational and time management skills in a fast\-paced environment
• Employment is contingent upon successful completion of a background check.

Schedule

Monday – Friday, full\-time, on\-site 9:00 AM – 5:30 PM

Compensation

$20\.00 – $23\.00 per hour, depending on experience

Pay: $20\.00 \- $23\.00 per hour

Application Question(s):

• How many years of escrow assistant experience do you have?
• Do you have experience working at an independent escrow company licensed by the DFPI?
• Are you able to work on\-site full\-time in Irvine, CA?
• Are you legally authorized to work in the United States without visa sponsorship?

Work Location: In person