Office Assistant

Job Title: Office Assistant

Location: Rancho Cordova, CA \& Sacramento, CA (Travel required between properties)

Compensation: $18\.00–$21\.00 per hour

Schedule: Monday through Friday, 9:00 a.m. – 5:30 p.m.

Job Description

Beam Properties, Inc. is seeking a dependable and organized Office Assistant to support our Sacramento portfolio. This is an entry\-level role ideal for someone who is detail\-oriented, proactive, and eager to grow in property management and real estate.

The position provides administrative and on\-site support to the Residential Property Manager. The assistant will travel between buildings to help with tenant coordination, inspections, notices, and vendor access.

Responsibilities:

Administrative Support

• Assist with daily office and property management tasks
• Prepare and deliver notices, welcome letters, and general correspondence
• Help organize and maintain property files (digital and paper)
• Track maintenance requests and follow up with vendors and residents
• Enter data and update reports as directed by the Property Manager
• Support scheduling of inspections, repairs, and vendor appointments

Tenant \& Property Support

• Greet and communicate with residents professionally
• Help with lease paperwork and move\-in/move\-out coordination
• Assist with collecting forms, photos, or condition reports
• Conduct property visits and basic inspections as needed
• Ensure posted notices and signage are up to date

Maintenance \& Vendor Coordination

• Receive and log work orders from tenants or on\-site staff
• Communicate maintenance requests clearly to vendors
• Follow up on pending or incomplete work orders
• Support the Property Manager in tracking vendor invoices and approvals

Requirements \& Qualifications

• Preferred: Associate degree
• Preferred: 1\-2 years of office experience
• Preferred: 1\-2 years of customer service experience
• Required: Proficiency in Microsoft Office
• Required: Proficiency in written and verbal English
• Excellent written and verbal communication skills
• Ability to multitask, organize, and prioritize work
• Ability to work in a fast\-paced environment
• Valid driver’s license and reliable transportation required
• Comfortable using Microsoft Office (Word, Excel, Outlook) and Google Drive
• Strong attention to detail and organizational skills
• Reliable, punctual, and able to handle multiple priorities

Physical Requirements \& Working Conditions

This position involves travel between properties, frequent walking, standing, and light lifting (e.g., notices, supplies). Most work is performed in an office or residential building setting.

About Beam Properties

Beam Properties, Inc. is a full\-service real estate and property management firm serving the Bay Area and Greater Sacramento. We specialize in professional, responsive management for multifamily and mixed\-use portfolios, with in\-house construction and design expertise through Arris Build Group, Inc.

Our mission is to deliver proactive management and quality service that benefits both residents and property owners while protecting and enhancing long\-term investments.

Job Type: Full\-time

Pay: $18\.00 \- $21\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person