Overview
We are seeking a dynamic and detail\-oriented Billing \& Administrative Coordinator to join our team! This vital role combines billing management, administrative support, and customer service to ensure smooth operations across our office. As a key member of our organization, you will handle invoicing, data entry, office coordination, and client communication with enthusiasm and precision. If you thrive in a fast\-paced environment and possess excellent organizational skills, this is your opportunity to contribute to a vibrant team dedicated to excellence.
Duties
- Manage billing processes using QuickBooks and other accounting software to generate accurate invoices and track payments efficiently
- Coordinate calendar management and appointment scheduling for staff and clients using Google Workspace and Microsoft Office tools
- Perform data entry, filing, proofreading, and document organization to maintain accurate records and streamline office workflows
- Handle phone etiquette professionally while addressing inquiries related to billing, appointments, or general office matters
- Support office management tasks such as supply ordering, filing systems, and maintaining a clean, organized workspace
- Assist with bookkeeping duties including expense tracking, invoice processing, and financial record keeping
- Proven experience in office administration or clerical roles with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Prior experience with QuickBooks or similar accounting software is highly preferred
- Demonstrated customer service skills with professional phone etiquette and the ability to handle multi\-line phone systems confidently
- Strong organizational skills with keen attention to detail in data entry, proofreading, and filing tasks
- Personal assistant or office management experience that showcases multitasking abilities and time management skills
Experience
Join us as a Billing \& Administrative Coordinator to bring energy and precision into our daily operations! Your proactive approach will help us deliver outstanding service while maintaining an organized and efficient office environment. We value dedicated professionals committed to excellence—apply today to become part of our vibrant team!
Pay: $20\.00 \- $22\.00 per hour
Work Location: Hybrid remote in Allentown, PA 18109