Administrative Assistant I, SPED & TESOL Departments

Administrative Assistant I, SPED \& TESOL Departments

Department Summary:

From Bridgewater State Universitys inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSUs institutional values, the work of the Presidents Special Task Force on Racial Justice, and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus commitment to racial equity and other forms of social justice.

Our commitment to diversity, equity, and inclusion is reflected in our *institutional values, which ensure that all students are supported and succeed.*

The Special Education (SPED) and Teaching English to Students of Other Languages (TESOL) departments are seeking an energetic and dedicated administrative assistant to support our vibrant programs. This position will primarily support the SPED department while also providing administrative assistance to TESOL.

Position Summary:

Serving a diverse campus community, the Administrative Assistant I will serve as the primary contact for student questions, responding to inquiries via phone, in person and email; administrative matters regarding academic affairs, accreditation, faculty concerns, and budget/facility/scheduling issues. This position also supervises student workers who assist in the day to day management of the office.

This is a full\-time, 12\-month, AFSCME unit position and is subject to the terms of that unit agreement.

Tour of Duty: 8:45 a.m. \- 5:00 p.m.

Monday through Friday

(Saturdays and Sundays as days off)

This position is located in Bridgewater, MA and may be eligible for a hybrid schedule in accordance with BSU remote work policy.

Position Type: AFSCME Classified

Essential Duties:

We are committed to creating a community that fosters inclusion of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

• Supervise and train student employees.
• Update and maintain the Special Education BridgeNet site; develop and maintain social media platforms and informational BlackBoard sites; develop and maintain promotional materials in coordination with other departments.
• Maintain inventory of office supplies, technology, and equipment; order assessment kits, protocols \& curricula materials; and facilitate access to desk copies of faculty texts.
• Attend and record minutes at department meetings.
• Maintain undergraduate and graduate student advising lists in coordination with the Department and Graduate chairpersons.
• Maintain event calendars for students, faculty and community.
• Schedule and coordinate conferences, meetings, and interviews by reserving necessary facilities and confirming participant availability.
• Maintain and submit faculty attendance records.
• Prepare and update course schedules using the yearlong scheduling process in coordination with the Department, Graduate Chair, and other departments.
• Oversee departmental budgets, prepare purchase orders, contracts, and budget transfers.
• Collect data and prepare ad hoc reports for the Department and the University.
• Assist with the organization, coordination, and implementation of departmental events, including student gatherings, faculty events, and partnerships with regional school districts.
• Perform other duties as assigned.
• The duties listed in this job description are intended only as illustrations of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Required Qualifications:

• Applicants must have at least (A) one year of full\-time, or equivalent part\-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:

I. An Associates or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

II. An Associates or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Ability to follow written and oral instructions.
• Ability to communicate effectively in oral expression.
• Knowledge of the principles and practices of office management.
• Knowledge of the types and uses of general office equipment.
• Ability to exercise sound judgment.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to exercise discretion in handling confidential information.
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.
• Ability to deal tactfully with others.

State Job Specifications are available in the Human Resources Office or on the Human Resources website \-https://jobs.bridgew.edu/

Preferred Qualifications:

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to work effectively in a team environment as well as independently.

Work Environment:

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv\&layout\_id\=18

Special Conditions for Eligibility:

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E\-Verify employer.

This position is not eligible for H\-1B sponsorship.

Salary Range: $2,110\.33 bi\-weekly (Grade 15 Step 1\)

Posting Number: S01318P

Open Date: 04/03/2026

Close Date: 04/19/2026

Open Until Filled: No

Special Instructions to Applicants:

Please note the following information is required to complete your application for this position:

• A minimum of three (3\) professional reference entries in space provided on the application form.
• A minimum of one (1\) employment history entry.

Optional:

• Resume
• Cover Letter

To apply, visit https://jobs.bridgew.edu/postings/32137**

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy\-related condition or any other characteristic protected by law.

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