Accounting Associate - Immediate Opening

Job Description:

Results Statement Story:

The Accounting Associate is responsible for accurately performing full\-cycle Accounts Payable processes, supporting Accounts Receivable, billing, and collections, and maintaining organized financial records that support month\-end close, reporting, and audit readiness. The role places a primary emphasis on full\-scale AP while providing secondary support for AR\-related functions.

The Accounting Associate is expected to demonstrate a high level of accuracy, integrity, and accountability while collaborating with internal departments to ensure financial transactions are recorded and processed correctly.

Our team has a very busy schedule and a heavy workload and interacts frequently with various stakeholders in the course of supporting other departments and the vision of the firm. In order for the team to be focused and successful where most needed, it needs someone who can offer valuable administrative support.

• Does this sound like a team you want to be on?
• Can you interact effectively with people from various backgrounds such that they cooperate with you to get the results you want?

HVJ needs a committed Accounting Associate to take ownership of ensuring company standards are met and can work on other tasks or assignments as directed, consistent with the firm’s vision and initiatives.

If all of this appeals to you, you may have just found your new home!

Tactical Work:

• Demonstrate ability to own and perform full\-cycle accounts payable processes, ensuring accurate invoice processing, proper documentation, timely payments, and compliance with internal controls by reviewing invoices, coding, and approvals for accuracy.
• Support payment processing and vendor account reconciliation.
• Investigate and resolve discrepancies with vendors or internal departments.
• Work closely with other departments to ensure accuracy of data.
• Assist and monitor accounts receivable processes.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Assist with month\-end and year\-end closing procedures.
• Assist and support internal and external audit processes when required.
• Assist with facilities matters when required.

Other Duties: Perform as requested by your manager(s). This may include cross\-training and serving as backup for other duties.

Ongoing Work Standards:

• Maintain professional relationships with vendors, auditors, and internal stakeholders.
• Accurate and timely completion of month\-end closing activities.
• Maintenance of well\-organized financial records and reconciliations.
• Minimal accounting errors and timely correction of discrepancies.
• Compliance with company accounting procedures and internal controls.
• Effective support of audits and financial reporting requirements.
• Professional collaboration with internal teams and external partners.
• Maintain strict confidentiality of financial and company information.
• Follow all company policies, procedures, and ethical standards.
• Complete assignments accurately and within established deadlines.
• Demonstrate professionalism, reliability, and accountability in all duties.

Key Criteria/Requirements:

• 3–5 years of accounting experience required.
• Experience or familiarity with accounting\-related software (especially Deltek Vision) is preferred
• Strong knowledge of general accounting principles and financial reporting.
• Proficiency in accounting software and Microsoft Excel.
• Maintains a strong understanding of project accounting methodologies and financial tracking.
• Ability to initiate offers of value, and analyze and solve problems
• Ability to maintain confidentiality, build trust and rapport with stakeholders
• Strong organizational and time management skills; ability to manage multiple requests and commitments effectively
• Strong written and oral communication skills
• Strong math and computer skills, particularly with excel spreadsheets and graphs
• Strong attention to detail with focus on accuracy and consistency
• Ability to work successfully in a team setting and keep a positive attitude

Key Competencies

• Gratitude
• Ambitious
• Responsible
• Excellence
• Integrity
• Organized/Planner
• Team Player

Benefits:

• 401(k) and 401(k) matching
• Dental, Health \& Vision insurance
• Employer Paid Life, AD\&D, \& Disability insurance
• Paid Time Off
• 8 Paid Holidays
• Employee Assistance Program
• Referral Program
• Professional development \& growth opportunities
• Incentive Pay Eligibility

HVJ is an Equal Opportunity Employer.