Timekeeper

\\\ Criminal Background Check is Required \\*\*

### Job Title: Administrative Assistant (Timekeeper / Payroll Support) \- Contract

Location: Universal City, CA

Duration: Approx. 3 Months (Temp Role)

### Job Summary

We are seeking an Administrative Assistant (Timekeeper / Payroll Support) to support the internal management team in a fast\-paced environment.

This role involves timekeeping, payroll support, data entry, reporting, and billing\-related activities, along with regular interaction with union trades.

This is not a general administrative role — candidates must have hands\-on payroll and/or timekeeping experience, ideally in a union environment.

### Key Responsibilities

• Perform daily data entry of timekeeping information for multiple departments
• Generate and maintain timekeeping reports
• Run cost requests in SAP
• Process invoice payments, conduct payment research, and create same\-day payment check invoices in SNAP
• Assist with daily hire onboarding activities
• Manage rate changes within the timekeeping system
• Track sick and vacation time
• Perform daily Archibus approvals and create records for newly hired craftsmen
• Scan and maintain invoice documentation
• Support reporting and billing activities
• Perform miscellaneous administrative duties as assigned

### Required Qualifications

* Payroll experience is required (must\-have)

• Experience with
timekeeping systems
• Strong
data entry skills with high accuracy
• Basic to intermediate
Microsoft Office skills, especially Excel
• Ability to work in a
fast\-paced environment and meet deadlines
• Strong communication and customer service skills

* 10\-key proficiency

### Highly Preferred

• Experience with
union payroll
• SAP experience
• Prior experience supporting operations or management teams

### Preferred Systems \& Tools

• SAP
• Timekeeper systems
• SNAP system
• DocuSign
• Sphere
• SharePoint
• Archibus (a plus)
• Knowledge of IATSE \& basic crafts contracts

### Core Competencies

• High attention to detail and accuracy
• Ability to analyze and interpret data
• Strong problem\-solving skills
• Ability to multitask and prioritize effectively
• Strong organizational skills
• Ability to work independently
• Professionalism when interacting with internal teams and union trades

### Top 3 Skills (Hiring Manager Focus)

• Data entry accuracy
• Timekeeping experience
• SAP knowledge

### What Makes a Strong Candidate

• Hands\-on payroll experience (especially union payroll)
• Strong Excel skills (formulas, reporting, billing support)
• Experience working in fast\-paced, deadline\-driven environments

### Interview Process

• 1\-2 rounds
• Virtual interviews