Pool service company secretary

Overview

Join a dynamic pool service company as a Company Secretary dedicated to streamlining administrative operations and supporting our team’s success. In this vital role, you will serve as the organizational backbone, managing office functions with energy and precision. Your proactive approach will ensure smooth daily operations, excellent customer support, and effective communication across all levels of the company. This paid position offers an exciting opportunity to be an integral part of a thriving service\-oriented environment where your organizational skills and office management expertise will shine.

Duties

• Manage front desk responsibilities, greeting clients and visitors with professionalism and enthusiasm
• Answer and direct multi\-line phone systems efficiently, providing exceptional customer service and support
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Utilize QuickBooks for bookkeeping tasks, invoicing, and financial record keeping with attention to detail
• Coordinate calendar management and schedule appointments for team members using Google Workspace and Microsoft Office tools
• Support office management activities including supply ordering, filing systems, and general clerical duties
• Assist with customer support inquiries via phone or email, ensuring prompt resolution and positive interactions
• Maintain organization of all administrative files, documents, and correspondence to facilitate easy access and retrieval

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks accounting software for bookkeeping and financial tasks
• Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment
• Bilingual abilities are a plus to serve diverse customer needs confidently
• Demonstrated office management experience combined with clerical and administrative expertise
• Exceptional phone etiquette skills with experience managing multi\-line phone systems and providing customer support
• High typing speed coupled with meticulous proofreading skills to ensure error\-free documents
• Knowledge of data entry procedures, filing systems, and calendar management tools for efficient workflow
• Strong time management skills to prioritize tasks effectively while maintaining attention to detail
• Personal assistant or administrative support experience is highly desirable for seamless task coordination

This role is perfect for motivated individuals eager to contribute their organizational talents in a lively work environment. If you thrive on supporting teams through excellent office management, enjoy engaging with customers professionally, and possess the skills listed above, we invite you to apply!

Job Type: Part\-time

Pay: From $20\.00 per hour

Work Location: Hybrid remote in Fort Myers, FL