Logistics Specialist

JOB DESCRIPTION JOB TITLE

Logistics Specialist PROGRAM

Refugio WORK SCHEDULE

8:00am to 5:00pm LOCATION

Hybrid (San Benito, TX) REPORTS TO

Director of Finance SALARY

$78,748\.80/Annual JOB TYPE

Full\-Time GENERAL JOB DESCRIPTION

The Logistics Specialist will be responsible for purchasing all materials. This position will also be responsible for all reports involving orders, returns, replacement and credit arrangements. The Logistics Specialist also prepares Request for Quote (RFQ) and Requests for Proposal (RFP) under the supervision of the Purchasing Manager. ABOUT YOU

The ideal candidate for this position is: A self\-motivated and dedicated person excited and passionate about helping our project that supports family growth in development and education. The candidate should also be strategic in all logistic goals for all our Refugio projects. WHAT YOU’LL BE DOING

• Provides administrative and clerical support to the department.
• Types reports, purchase orders, memoranda, and other documents.
• Maintains directory of vendors and research vendors, collects prices, specifications, and other data related to goods and services.
• Input transactions and assist with administering the purchasing and contracts system / database.
• Interacts with suppliers to obtain favorable pricing terms, product specifications, monitor availability, and optimize savings.
• Expedites delayed orders and resolves issues with changes, returns, replacements, and credit arrangements.
• Reviews all purchase requisitions for completeness and proper authorization.
• Establishes and maintains recordkeeping system for purchasing department.
• Answer routine telephone inquiries regarding purchase orders and status.
• Assist in managing the company’s inventory levels to determine replenishment levels and scheduled requisitions.
• Provide Back Up to Processing purchase orders from requisitions in the financial and purchasing systems when needed.
• Schedule Incoming and Outgoing Shipments.
• Reconciles all Credit Card purchases under the supervision of the Purchasing Manager.
• Prepares Request for Quote (RFQ) and Requests for Proposal (RFP) under the supervision of the Purchasing Manager.
• Prepares detailed cost analysis spreadsheets in Excel as required for new products quotes/bids and capital projects.
• Track the status of requisitions, contracts, and orders.
• Performs other clerical duties as assigned.

MINIMUM EXPERIENCE and/or REQUIREMENTS TO BE CONSIDERED

• High school diploma or equivalent
• Learn purchasing procedures and terminology including general business practices and techniques of purchasing.
• Read, interpret and follow established order and buying procedures.
• Meet established deadlines.
• Understand, follow and explain purchasing procedures to Urban Strategies staff, vendors and others.
• Ability to learn purchasing procedures and policies.
• Ability to type 40 words per minute.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

PREFERRED EXPERIENCE and/or REQUIREMENTS

• At least two years of clerical experience.

ORGANIZATIONAL INFORMATION ABOUT US

Urban Strategies was founded by a Hispanic woman in 2003\. We exist to equip, resource, and connect faith\- and community\-based organizations so that all children and families can reach their full potential. We work with Latino\-focused faith\- and community\-based organizations to serve and engage the whole family.

Our vision is that all children and families reach their full potential. Our organization is headquartered in Washington, D.C. Our team works across the United States and Puerto Rico with direct service centers located in California, Arizona, Texas, Florida, New York, and Puerto Rico. We also have some programming conducted in Latin America. COMPANY CULTURE

Our work is driven by our three core values:* Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.

* Servant Leadership is rooted in an other\-centric mindset that informs the way one leads and builds up individuals, families, and communities.

* Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential.

BENEFITS

• Remote work for eligible positions.
• Medical, dental is paid 95% by company, 5% by employee (individual or family) eligible first day of hire.
• Vision is covered 100% (individual or family) eligible first day of hire.
• 401K matched contributions up to 4%
• Employee Assistance Program

Vacation time is generous but varies depending on program and position.\

9 Sick Days and 11 Holidays\

• Every teammate gets long and short\-term disability free.
• Positions that require laptops, the company provides one.
• Positions that require cellphone, company issues one.

PERKS

• Meaningful employee engagement programs.
• Education discounts (BA\-PhD) with a variety of education partners.

OTHER

• All employees must pass a mandatory criminal background check and a bilingual language test for positions that require them.
• Employment is conditional pending satisfactory results of all required tests and background checks.
• Periodic physical examinations and TB clearances will be required, if hired.
• Some positions governed by Service Contract Act guidelines.
• It is understood and agreed that, where a position is funded by a third\-party grant, pay and other terms and conditions may be determined by the granting agency. To the extent practical and possible. grant\-funded employees will normally be given notice of termination effective the date the grant expires. When the application has been made for continued grant funding, the employee will be advised. Extensions of hire may be made in expectation of grant funding but may be rescinded if the granting agency withdraws.

In keeping with its equal employment opportunity legal requirements, Urban Strategies will not discriminate against any person in employment because of legally protected classifications such as race, color, national origin or sex. Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections. This policy applies to all terminations and conditions of employment, including hiring, placement, promotions, terminations, layoffs, leaves of absences, compensation, and training. Please note that Urban Strategies in order to fulfill its mission is legally allowed to make decisions in its employment practices based on its distributed employee manual. All employee positions are critical to the fulfillment of this mission. Consequently, Urban Strategies expects all employees to live out the standards as set forth in the Employee Handbook and otherwise as interpreted by the Urban Strategies leadership. Among other things, this means that Urban Strategies may take employment\-related action against an employee based on his or her noncompliance with the policies, procedures, and practices of Urban Strategies, including employment termination.

To apply:

Please visit www.urbanstrategies.us/careers

Contact us with any questions at Recruiting at symbol urbanstrategies.us

Equal Opportunity Employer