Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and facilitating efficient project execution. Your energetic approach and attention to detail will help keep our leadership focused and empowered to drive success. This position offers an exciting opportunity to showcase your office management expertise, coordinate complex schedules, and contribute to a vibrant, fast\-paced environment.

Duties

• Manage and maintain executives’ calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Serve as the first point of contact via multi\-line phone systems, demonstrating excellent phone etiquette and customer service skills.
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy using Microsoft Office and Google Workspace tools.
• Coordinate special events, meetings, and conferences, including venue booking, catering arrangements, and logistical planning.
• Oversee office operations such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
• Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.
• Handle personal assistant duties as needed—such as managing confidential information, running errands, or assisting with personal scheduling—while maintaining professionalism at all times.

Skills

• Proven experience in executive administrative support with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and office management software like DocuSign.
• Skilled in event planning from conception through execution to ensure successful meetings and company functions.
• Excellent typing speed combined with transcription abilities for efficient documentation.
• Knowledge of bookkeeping practices including data entry and financial recordkeeping using QuickBooks.
• Exceptional calendar management skills utilizing Microsoft Outlook Calendar for scheduling multiple stakeholders.
• Strong communication skills with professional phone etiquette and customer service aptitude.
• Ability to multitask effectively in a fast\-paced environment while maintaining high attention to detail. Join us in a role that combines energetic support with detailed organization! Your expertise will be instrumental in empowering our leadership team while contributing to a vibrant workplace culture focused on growth and excellence.

Pay: $25\.58 \- $30\.80 per hour

Work Location: In person