Data Department Assistant (Data & Document Specialist)

About the Role

We are looking for a highly detail\-oriented and tech\-savvy Data Department Assistant to join our team in North Miami. This is an onsite role ideal for someone who enjoys working with data, documents, and structured processes.

This position blends data entry, basic data analysis, and professional document drafting, making it a great fit for candidates with experience in administrative, legal support, or data\-focused roles.

If you have strong technical skills, excellent accuracy, and experience handling formal documents, we’d love to hear from you.

What You’ll Do

• Accurately enter, update, and maintain data across internal systems
• Perform data validation and basic analysis to ensure accuracy and consistency
• Organize and manage digital files and document records
• Draft, edit, and proofread professional documents, including contracts and agreements
• Assist in preparing company formation documents, including Operating Agreements
• Format documents with a high level of precision (Word styles, structure, consistency)
• Support e\-filing and document submission processes
• Maintain organized document workflows, including tracking and version control
• Collaborate with internal teams to ensure data and documentation are accurate and up to date

What We’re Looking For

• Proven experience in
data entry with strong accuracy and typing speed
• Technical proficiency in:
• Microsoft Excel (intermediate or higher)
• Microsoft Word (advanced formatting skills)
• CRM or document management systems
• Familiarity with
data analysis basics (sorting, filtering, formulas, validation)
• Experience drafting, editing, and managing structured documents

Strongly Preferred

• Background in a
paralegal, legal assistant, or document\-heavy role
• Knowledge of company formation processes (LLCs, corporations)
• Experience preparing or working with Operating Agreements or similar legal documents
• Familiarity with e\-filing systems or legal/document submission platforms

Key Skills

• Exceptional attention to detail
• Strong organizational and time management skills
• Analytical mindset with problem\-solving ability
• High level of discretion with sensitive information
• Ability to follow structured processes and maintain accuracy under pressure
• Clear and professional written communication

Requirements

* Fluent in both English and Spanish (spoken and written)

* Must be able to work onsite in North Miami, FL (this is not a remote role)

Pay: $20\.00 \- $25\.00 per hour

Expected hours: 40\.0 per week

Benefits:

• Paid time off
• Parental leave
• Professional development assistance

Education:

• Bachelor's (Required)

Experience:

• preparation of Operating Agreements: 1 year (Required)
• Microsoft Excel: 3 years (Required)

Language:

• English (Required)
• Spanish (Required)

Location:

• Miami, FL 33161 (Required)

Ability to Commute:

• Miami, FL 33161 (Required)

Work Location: In person