Executive Administrative Assistant (Growth Track to Operations Manager

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant with a clear growth trajectory toward an Operations Manager role. This vital position offers an exciting opportunity to support executive leadership while developing essential skills in office management, project coordination, and business operations. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional multitasking abilities, strong communication skills, and a proactive approach to administrative support. This paid position provides a comprehensive pathway for professional growth within our organization, empowering you to transition seamlessly into operational leadership.

Duties

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage multi\-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer service at all times.
• Assist with event planning for company meetings, workshops, and community outreach initiatives, handling logistics from venue booking to materials preparation.
• Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.
• Support bookkeeping and basic accounting functions using QuickBooks, including invoicing,
• Coordinate projects across departments by tracking deadlines, preparing reports, proofreading documents, and ensuring timely completion of tasks.
• Perform transcription and proofreading of business documents, correspondence, and presentations to ensure accuracy and professionalism.
• Handle personal assistant responsibilities for executives as needed—such as travel arrangements or personal errands—while maintaining discretion.

Requirements

• Provenat least three experience in a publice accounitng or professional service oreineted firm in the administrative roles with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems. familarity or some experience in Karbon practice managment software would be a BIG plus.
• Familiarity with QuickBooks for bookkeeping tasks and DocuSign for electronic signatures.
• Excellent typing speed combined with transcription and proofreading capabilities.
• Strong office management skills including filing systems, front desk duties, and multi\-line phone operation.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Ability to manage calendars efficiently using Microsoft Outlook Calendar or similar tools; experience with project coordination is a plus.
• Demonstrated ability to handle multiple priorities simultaneously while maintaining accuracy under pressure.

Team Coordination

• Coordinate and manage workflow with the existing administrative team of
8 members, including 4 virtual staff and 4 local team members
• Work closely with
28 accounting and tax associates at various levels to ensure smooth communication and task execution across the firm
• Ensure clear communication, task delegation, and accountability across teams
• Monitor productivity and assist in balancing workloads among team members

Operations Growth Track

• Assist in improving systems, processes, and efficiencies
• Monitor workflow and team performance
• Coordinate between departments (tax, bookkeeping, client services)
• Support implementation of tools, KPIs, and operational strategies
• Gradually take ownership of firm operations and team oversight

Qualifications

• 2–5 years of experience as an Executive Assistant or Administrative Assistant
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proven ability to coordinate across multiple teams, including remote staff
• Proficiency in Microsoft Office, Google Workspace, and practice management tools
• Self\-starter with strong problem\-solving skills
• Interest in leadership, operations, and long\-term career growth

Preferred Qualifications

• Experience in a CPA firm or professional services environment
• Familiarity with tax workflows and bookkeeping processes

* Familiarity or experience with Karbon practice management software is a strong plus

• Experience with CRM or workflow management systems

Career Growth Opportunity

This role provides a structured path to becoming an Operations Manager, with hands\-on experience in team leadership, process improvement, and strategic operations.

Compensation \& Benefits

• Competitive salary (based on experience)
• Performance\-based bonuses
• Paid time off and holidays
• Professional growth and leadership development

How to Apply

Please submit your resume along with a brief cover letter outlining your interest in growing into an Operations Manager role.

Join Bharmal \& Associates, Inc. and be part of a firm with over three decades of excellence while building your future in leadership and operations.sho

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* Prior experience in executive administrative support or personal assistant roles is highly desirable; office experience is essential. This role offers an engaging environment where your organizational talents will directly contribute to our company's success while paving the way toward operational leadership!

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person