Administrative Assistant

Job Title: Administrative Assistant (Part\-Time, Hybrid)

Location: Hybrid / Albany, NY Metropolitan Area

Schedule: 20–25 hours per week, flexible hours

Travel: One week per year (typically in July)

Position Overview

We are seeking a dependable and highly organized Administrative Assistant to provide remote administrative support (90% remote, 10% in person) in a mission\-driven environment. This role requires a self\-motivated professional who is comfortable working independently, managing communications, and supporting operational and event\-related tasks.

This position is best suited for candidates who have prior remote administrative support experience and are confident managing email communication and customer inquiries in a professional setting.

Experience working in the substance use disorder (SUD) field is a plus but not required.

Key Responsibilities

• Monitor and respond to a shared inbox in a professional and timely manner
• Provide customer service support by responding to inquiries from members, partners, and stakeholders
• Assist with planning and coordinating organizational events
• Maintain organized digital files and documentation
• Support administrative and operational projects assigned
• Utilize or learn Association Management System (AMS) platforms to manage contacts, events, or communications

Schedule \& Availability

• 20–25 hours per week with flexible scheduling during standard U.S. business hours·
• Must be able to respond to time\-sensitive communications during scheduled work hours
• Occasional pre\-scheduled evening or weekend work may be required (typically less than 4 hours per month)

Required Qualifications

• 2\+ years of administrative, executive, or office support experience
• Prior experience managing professional email communication or shared inboxes
• Strong written communication skills and attention to detail
• Ability to work independently in a fully remote environment
• Strong organizational and time\-management skills
• Proficiency with common workplace tools (Google Workspace, Microsoft Office, Zoom, etc.)

Preferred Qualifications

• Experience working with an Association Management System (AMS)
• Experience supporting professional associations, nonprofits, or mission\-driven organizations
• Familiarity with the substance use disorder (SUD) field

Travel Requirement

• Ability to travel for one week (7 days) per year (typically in July) for annual conference (location changes annually).

Compensation

• $30,000–$35,000 annually, commensurate with experience.

Application Instructions

To be considered, applicants must submit the items below to executive@idaa.org:

• Resume
• A brief cover letter describing relevant administrative experience and remote work experience
• To confirm attention to detail, please include the phrase “Administrative Support” in the subject line of your application email or the first sentence of your cover letter.
• Applications without a cover letter may not be considered.

Pay: From $30,000\.00 per year

Application Question(s):

• How many miles do you live from Albany, NY?
• Are you able to travel for 7 consecutive days a year?

Experience:

• Administrative: 2 years (Required)

Work Location: Hybrid remote in Albany, NY 12245