Sr. Administrative Assistant

OVERVIEWThis role provides senior\-level administrative and operational support to executives and their teams within a fast\-paced corporate environment. The position plays a key role in ensuring day\-to\-day operations run smoothly, supporting planning, reporting, coordination, and internal communications. It also contributes to process improvements and helps maintain strong organization across business activities.

Rate: $32/hour

Hybrid: Mon\-Thurs onsite, Fri remote

12 month contract (could extend or convert to FTE)

Location: NYC

RESPONSIBILITIES

• Provide high\-level administrative support to one or more senior leaders and their teams
• Manage complex calendars, schedule meetings, and coordinate logistics (rooms, materials, attendees)
• Plan and coordinate team events, meetings, and departmental initiatives
• Prepare, format, and distribute reports, presentations, and internal communications
• Track budgets, process invoices/expenses, and monitor spend against targets
• Coordinate travel arrangements including flights, hotels, and itineraries
• Maintain organized filing systems and ensure documentation is easily accessible
• Liaise with internal teams and external vendors to support operations and office needs
• Support onboarding/offboarding logistics, office moves, and workspace coordination
• Maintain inventory of office supplies and coordinate orders as needed
• Track team availability, including vacations, absences, and overtime
• Assist with training coordination (scheduling, bookings, confirmations)
• Use reporting tools and trackers to manage data and improve processes
• Identify opportunities to improve workflows and administrative efficiency
• Provide guidance or mentorship to junior administrative staff

QUALIFICATIONS

• 5–7 years of experience in an executive assistant or senior administrative support role
• Experience supporting senior leaders in a fast\-paced, corporate environment
• Strong written and verbal communication skills
• Highly organized with strong attention to detail and ability to multitask
• Strong problem\-solving and analytical thinking skills
• Proven ability to manage priorities and work independently
• Comfortable working with reporting tools, spreadsheets, and administrative systems
• Post\-secondary education or equivalent experience preferred

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non\-merit factor. We are committed to creating a diverse and inclusive environment for all employees.