Administrative Assistant

Overview

We’re looking for a sharp, organized, and proactive Administrative Assistant to help keep things running smoothly day to day.

This is a hands\-on role where you’ll support the founder, help streamline operations, and make a real impact on how the office functions. You’ll wear a lot of hats—no two days are the same—and your work will directly contribute to keeping the team efficient and on track.

We’re a small, specialized accounting firm with a global team, and this role is based out of our Woodland Hills office.

If you’re detail\-oriented, quick to learn, and a strong communicator who enjoys taking initiative, we’d love to meet you. This is a great opportunity for junior or senior college students studying business, marketing, or administration who want real\-world experience .

Must be available to work at least 2 full days in the office per week.

Duties

• Client Onboarding
• Maintain and update project templates in Karbon HQ
• Maintain and update work items, contacts and system set\-up in Karbon HQ, work with Karbon support to learn how to use the system most efficiently.
• Keep track of ongoing engagements and one\-time projects
• Research how to improve and make client communication more efficient and streamlined.
• Assist in keeping track of our IT stack, communicating with our IT company when necessary.
• Assist with calendar management
• Support light bookkeeping activities including invoicing, expense tracking, and basic QuickBooks entries for the company.
• Provide customer service support by addressing inquiries promptly and professionally, whether in person or via phone or email
• Attend networking events about 3\-4 times a year, help setting up booth and represent the company.
• Order marketing supplies, making sure we are ready if exhibiting.
• Feel comfortable in a remote environment with zoom/Teams calls and prompt communication
• Some light posting on social media.
• Assisting founder with various tasks

Skills

• Willing to learn our systems and processes
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook).
• Experience in using Karbon HQ for practice management is a big plus.
• Exceptional customer service skills coupled with professional phone etiquette and communication abilities
• Comfortable communicating virtually with our offshore team, attend and lead our weekly Teams meeting
• Experience with office management tasks including calendar management and supply coordination
• Knowledge of QuickBooks for bookkeeping purposes is highly desirable
• Strong time management skills to handle multiple responsibilities efficiently while maintaining attention to detail

This paid position offers valuable experience supporting various business administrative functions while fostering professional growth. We value energetic individuals eager to contribute their skills in a collaborative setting.

Pay: From $20\.00 per hour

Work Location: In person