Facilities & Maintenance Coordinator, Intermediate

• 609515
• Flagstaff, Arizona, United States
• Facility Srv: Custodial Shop
• Classified Staff
• Closing at: Apr 13 2026 \- 11:55pm MST

#### Special Information

• This position is an on\-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver’s license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university\-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website.
• Complies with all job\-specific safety requirements and procedures identified in job\-specific hazard assessments (required training, PPE use, standard operating procedures, etc.). Proactively participates in accident prevention efforts and responds to injuries and accidents promptly to modify activities and prevent further accidents.
• Employees of Facility Services are considered essential staff and must report to work when the university is closed for emergencies. This position is required to participate in on\-call, call back duties and snow removal, which can include days, nights, weekends, and holidays. Under established circumstances will respond to emergency dispatch calls within set timeframes Administrative or Campus Living buildings.
• NAU is currently engaged in transitioning to a new employment category called
University Staff, which aligns the current Classified Staff, Service Professional, and Administrator classifications into a single, unified employment group. As a result, while this position is currently classified as Service Professional, effective July 1, 2026, this position will be automatically transitioned to the University Staff category.

#### About the Department/College

The Northern Arizona University Facility Services Custodial Department and Grounds Department is currently hiring one (1\) full\-time benefit eligible Maintenance Coordinator, Intermediate. The Custodial and Grounds Departmental goals are to provide a clean, attractive and healthy learning environment. University employees are responsible for maintaining the highest ethical standards of conduct and are expected to practice professionalism, integrity, trustworthiness, respect, stewardship, compliance, confidentiality, and respect to maintain a safe and trusting environment.

#### About the Position

The Maintenance Coordinator, Intermediate position reports to the Assistant Director of Facilities and Maintenance and assists in the creation and coordination of information within the Custodial and Grounds Departments designed to meet specific goals. This position ensures the implementation of policies and practices, and assists in conducting oversight, review, and analysis of the effectiveness and/or compliance of the departmental programs and processes. The successful candidate will be required to work 4am till 1pm – Monday through Friday.

##### Responsibilities Include

50% \- Planning, Scheduling and Process

• Demonstrates dedication to the development of sustainable operations and maintenance practices.
• Participates in establishing and scheduling major custodial and grounds projects.
• Inspects buildings, rooms, storage space, hallways, fixtures, and custodial equipment to observe the results of work.
• Inspects buildings, sheds, storage space and grounds equipment to observe the results of work.
• Manages and tracks key tasks and workloads across the departments.
• Assists in the development of program content or processes; monitors metrics and performance; maintains operation of the assigned program or process.
• Contributes to the development of program/process policies and standards; upholds these policies and standards with fellow employees, customers, or other stakeholders.
• If applicable, ensures program/process compliance with all applicable university, state, federal, or other laws, rules, regulations, and guidelines.
• Delivers presentations to communicate information about the programs and processes.
• Trains and advises others on program/process guidelines and details.
• Gathers, researches, summarizes, and analyzes information regarding program/process; calculates statistics and compiles data to prepare special and/or recurring reports.
• May schedule and participate in meetings or committees on behalf of the programs.
• Minor maintenance and repair of custodial and grounds equipment.
• Oversees recycle program.
• Oversees big belly program.
• Organizes and collects custodial and grounds physical space information.
• Gathers building information and organizes the data for department use.

30% \- Record keeping

• Manages and maintains records of programs and process data, which may include inputting or updating data in a database.
• Collects and maintains records on buildings, grounds, maps and maintenance activities.
• Collects, manages and maintains records of program/process data, which may include inputting or updating data in a database.
• Organizes custodial and grounds information including procedures and operation manuals.
• Collects square footage data to help determine cleanable square footage and work loading.
• Collects grounds space data to help determine responsibility and work loading.
• Initiates work orders for repair/maintenance.
• Reports malfunctions of building fixtures and grounds fixtures.
• Completes annual inventory.

10% \- Team Support Responsibilities

• Participates in planning, coordinating, and prioritizing staffing of work activities for the custodial and grounds work force.
• Monitors the inspection of buildings, grounds and facilities to ensure all standards are being met.
• Delivery of supplies and equipment.
• Attends custodial and grounds management meetings.
• May supervise student or temporary employees.
• Fills in when needed on a short\-term basis for Custodial and Grounds personnel.
• Can lead custodial staff on cleaning operations and special projects.
• Can lead grounds staff on operations and special projects.

10% \- Other

• May shovel and remove snow and ice from designated areas such as sidewalks, and entryways as required.
• May assist in Campus Living Blitz operations.
• Other duties as assigned.

#### Minimum Qualifications

• High school degree.
• 2 years of relevant experience.

A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.*

#### Preferred Qualifications

• 1 year custodial and/or grounds experience
• Strong computer skills including Excel and Word

#### Knowledge, Skills, \& Abilities

Knowledge

• Knowledge of rules, regulations, guidelines, and procedures related to program area.
• Knowledge of budgeting and account reconciliation principles.
• Knowledge of organizational practices and principles.

Skills

• Program coordination and execution.
• Coordination of activities, evaluating data, and establishing priorities.
• Microsoft Office Suite (Word, Excel, PowerPoint).

Abilities

• Works independently.
• Exercises good judgement and professionalism.
• Communicates effectively.

#### Compensation

• Salary range begins at $48,000\. Annual salary commensurate with candidate's qualifications and related experience.

#### Pre\-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E\-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug \& Alcohol Clearinghouse and adhere to the clearinghouse requirements.

#### Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on\-campus student housing. This report discloses fire safety policies and procedures related to on\-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928\) 523\-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

#### Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

#### Submit your Application

You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928\-523\-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011\.