Administrative Support Assistant

Overview

Innovation Property Management, Inc we are looking for a dynamic, highly organized, and energetic Administrative Support Assistant to join our team. This role is essential to keeping our office running smoothly and creating a welcoming, efficient, and positive environment for both the team and our clients. If you’re proactive, detail\-oriented, and enjoy supporting others, you’ll thrive in this position and make a meaningful impact every day.

Duties

• Greet visitors at the front desk with warmth and professionalism, ensuring they feel welcomed and assisted right away
• Manage multi\-line phone systems, answer inquiries promptly, and route calls efficiently using excellent phone etiquette
• Perform accurate data entry and maintain up\-to\-date records using Microsoft Office, Google Workspace, and other office tools
• Organize and file documents systematically while maintaining confidentiality of sensitive information
• Support basic bookkeeping tasks, including invoicing, expense tracking, and simple entries in QuickBooks
• Manage calendars, schedule appointments, and coordinate meetings for team members and executives
• Deliver outstanding customer service by responding to client inquiries quickly and courteously
• Proofread correspondence, reports, and other documents to ensure clarity, accuracy, and a professional tone

Experience

• Proven office experience with a solid background in clerical and administrative support roles
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Hands\-on experience with multi\-line phone systems and professional phone etiquette in a busy environment
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Prior experience as a receptionist, particularly in a medical or dental setting, is a strong plus
• Knowledge of bookkeeping practices and familiarity with QuickBooks or similar software is advantageous
• Demonstrated ability to manage time efficiently, prioritize tasks, and maintain high accuracy in data entry and proofreading

Pay: $24\.00 \- $28\.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Flexible schedule
• Paid time off
• Professional development assistance

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)

Work Location: Hybrid remote in Winter Park, FL 32792