Senior Executive Assistant

Executive Office Assistant

Oklahoma City, OK \| Full\-Time \| Primarily In\-Person \| $35\.00 – $45\.00 / hour

Are you the person who keeps everything running smoothly, proactively solves problems before anyone even realizes something needed doing? Do you thrive in a fast\-paced, entrepreneurial environment where no two days look the same? If you're highly organized, proactive, and ready to make a real impact, we want to hear from you.

ABOUT US

We are a vertically integrated company based in Oklahoma City, OK. We operate across multiple business lines, managing complex supply chain logistics and coordinating distribution to serve operators statewide. We're a passionate, tight\-knit team, and we're looking for the right person to help keep us running smoothly at the highest level.

We're looking for a sharp Executive Office Assistant to help keep our leadership team organized, efficient, and focused on what matters most.

ABOUT THE ROLE

This is a full\-time position supporting our C\-level executives with day\-to\-day administrative and operational needs. You'll be at the center of the action, managing company compliance, schedules, coordinating logistics, running errands, handling communications, and ensuring the office operates without a hitch.

The role is primarily in\-person at our Oklahoma City office, with flexibility to work from home on days when errands and operational needs allow for it. If you take pride in your work, communicate clearly, and are excited to grow alongside a company, this is your opportunity.

WHAT YOU'LL DO

• Oversee the organization and maintenance of all compliance\-related documentation across company entities, ensuring records remain current, accessible, and aligned with state and regulatory requirements
• Provide high\-level administrative support to C\-suite executives, including calendar management, scheduling, and correspondence
• Run errands and handle time\-sensitive logistics on behalf of leadership
• Answer phones and manage incoming and outgoing communications professionally
• Perform data entry and maintain accurate records using QuickBooks and MS Office
• Assist with accounts receivable and accounts payable tasks
• Greet visitors and provide a polished, professional front\-office experience
• Maintain office supplies, inventory, and organized filing systems
• Prepare reports, reconcile expense reports, and update office procedures as needed
• Anticipate the needs of leadership and take initiative to keep daily operations running smoothly

WHAT WE'RE LOOKING FOR

• Bachelor's degree required, preferably in manufacturing, real estate, law, HR, or insurance; relevant experience will be considered
• Proven experience in an administrative, office assistant, or executive support role
• Proficiency in MS Office (Excel and PowerPoint especially) and QuickBooks
• Excellent written and verbal communication skills
• Exceptional organizational skills with the ability to manage multiple priorities at once
• Strong attention to detail and a proactive, problem\-solving mindset
• Professional, dependable, and discreet, comfortable supporting senior leadership
• Valid driver's license and reliable transportation for local errands
• A self\-starter attitude with the ability to work independently when needed

WHAT WE OFFER

• Competitive pay: $35\.00 – $45\.00/hour based on experience
• Health insurance \& health savings account
• Paid time off
• Benefits available after 60 days of employment
• Flexible work\-from\-home days when operational needs allow
• Advancement opportunities, we're a growing company and we promote from within
• A collaborative, purpose\-driven workplace where your work actually matters

SCHEDULE \& LOCATION

Full\-Time \| Monday – Friday, 8\-hour day shifts

Overtime and occasional weekends as needed

Primarily in\-person at our Oklahoma City, OK office, with work\-from\-home flexibility

Must be able to reliably commute or relocate to Oklahoma City prior to start date

Pre\-employment background check required. \| We are an Equal Employment Opportunity employer. \| At\-will employment. Employment offers are not employment contracts.

Pay: $35\.00 \- $45\.00 per hour

Benefits:

• Health insurance
• Health savings account
• Paid time off

Work Location: In person