Staff Accountant & HR Assistant

The Staff Accountant \& HR Assistant performs the organization’s day\-to\-day accounting processes and supports human resources functions by performing a wide range of accounting and HR administrative duties. This role is responsible for maintaining accurate financial records, assisting with month\-end processes and reports, coordinating certain HR activities, and ensuring compliance with accounting standards and internal policies. The position requires strong attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities while supporting both the Accounting and Human Resources departments.

Essential Job Functions:

Accounting

• Perform core operating fund accounting processes:
• Bank deposits and reconciliations
• Accounts receivable and billing
• Accounts payable and vendor communications
• Prepaid expense monitoring
• Fixed asset tracking and depreciation
• Journal entries and account reconciliation
• Prepare recurring and ad\-hoc internal financial and budget reports
• Assist with workpaper prep and independent auditor requests during the year\-end financial audit
• Review expense reimbursement requests for policy compliance
• Review new and renewing contract requests for inclusion in the annual budget and communicate exceptions
• Maintain organized database of active contracts and completed, archived contracts
• Assist the Accounting Manager and COO with special projects, as requested

HR Administration

• Maintain organized library of HR forms and policies, updating as necessary and distributing via the Employee Hub
• Communicate, track, and ensure completion of annual HR forms/processes such as handbook acknowledgements, flex remote work agreements, mandatory leave, etc.
• Coordinate with Zelle for job postings, candidate tracking, and interview scheduling
• Schedule and monitor completion of new hire onboarding process, including orientation, stay interviews, benefits eligibility communications and new hire training
• Maintain records and provide reports for employee training
• Coordinate HR events such as lunch and learns, book clubs, special celebrations, and semi\-annual Cohort sessions, and support Exec team in follow\-up action items
• Coordinate communications and scheduling for the annual 4DX WIG development process for NIFA

Benefits

• Develop extensive knowledge of NIFA benefit program and act as point of contact for benefit questions from employees
• Process reimbursement requests for the wellness plan and FSA dependent care plan

Other

• Actively develop, participate in, and contribute to the achievement of NIFA's strategic objectives and departmental goals
• Create, review, update, and improve documentation of all relevant business processes at least annually
• All other duties as assigned

Preferred Talents:

• Highly effective organizational skills
• High level of attention to detail and commitment to accuracy and thoroughness
• Strong interpersonal skills with the ability to manage sensitive and confidential data and situations with professionalism and discretion
• Excellent verbal and written communication skills
• Collaborative and solution\-oriented

Qualifications:

• Bachelor’s degree in accounting and/or equivalent knowledge gained through combination of work experience and education
• Minimum of 2 years of accounting and HR administration experience
• Proficiency in accounting systems, Microsoft O365 (Excel, Teams, SharePoint) and financial reporting tools

Pay: From $50,000\.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person