Executive Assistant/Office Manager

Job Overview

We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines high\-level administrative support with comprehensive office management, ensuring smooth daily operations and seamless executive functions. The ideal candidate will be proactive, resourceful, and possess exceptional organizational skills to support leadership and maintain an efficient work environment. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Oversee office operations, including supply management, filing systems, front desk duties, and maintaining a professional environment.
• Coordinate projects and events from planning through execution, ensuring deadlines are met and resources are allocated effectively.
• Manage correspondence via email, phone calls, and written communication with professionalism and courtesy, utilizing phone etiquette best practices.
• Handle bookkeeping tasks such as invoicing, data entry, QuickBooks management, and basic bookkeeping to ensure accurate financial records.
• Prepare reports, proofread documents, transcribe meetings or notes, and perform data entry with precision using Microsoft Office Suite and other relevant software.
• Support personal assistant duties as needed, including travel arrangements, personal errands coordination, and confidential information handling.

Qualifications

• Proven experience in executive administrative support or office management roles with a strong background in clerical tasks and organizational duties.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems like QuickBooks.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Strong communication skills with professional phone etiquette and customer service experience.
• Experience with project coordination, event planning, filing systems, and front desk responsibilities.
• Familiarity with office equipment such as multi\-line phone systems and office technology tools like DocuSign for electronic signatures.
• Ability to handle proofreading and transcription tasks accurately while maintaining attention to detail.
• Prior experience supporting executives or as a personal assistant is highly desirable. Join us in this energetic role where your organizational talents will empower our leadership team while fostering a productive office environment!

Pay: $55,517\.96 \- $66,860\.34 per year

Work Location: Hybrid remote in Vernon, CA 90058