The Administrative Assistant will work with admin and executive assistant team, providing support to VPOs of Sagora Senior Living, including reports, calendar management, communication, and general in\-office support.
Located in Downtown Fort Worth, just minutes away from Sundance Square, Sagora Senior Living’s Corporate office is a fun place to work. In addition to our unmatched company culture and potential growth opportunities, we also offer the opportunity to work in an ever\-growing industry alongside people who care, just like you. Certified under “Great Places To Work” in the top 25, we offer Independent Living, Assisted Living, and Memory Care living options at communities across eleven states. Serving at our Corporate Office means getting the privilege to build meaningful relationships and support communities so that we can work together towards our mission to change lives.
Position details:
- Location: Corporate Office \- Downtown Fort Worth
- City, State: Fort Worth, TX
- Company details: www.sagora.com
- Status: Full Time
- Hybrid remote schedule \- Works in the office Tuesday through Thursday and from home Mondays and Fridays. Due to the nature of this position, the person in this role must be available to come into the office Mondays or Fridays as needed.
- Casual dress code in the office \- yes, we wear jeans!
- Commitment
- Communication
- Empowerment
- Excellence
- Teamwork
- Provide support to the admin/executive assistant team supporting VPOs, and other key operations associates as directed
- Assist with daily planning to include appointments, activities, and meetings
- Provide general in\-office support to executives
- Prepare for meetings, including coordination, materials needed, and setup of conference rooms and other communication media needed
- Develop, edit, and input correspondence, memorandums, forms, notices, and other documents as required and assure duplication and distribution of same as assigned
- Debrief with executives after meetings and assist in executing or ensuring follow\-up for any action items
- Take notes and ensure items discussed on calls and meetings are added to the executive calendars and are dispersed to the correct leader for completion. Compile information related to the task to provide a first draft or initial response
- Arrange travel to include airline reservations, lodging, rental cars, collection of meeting materials, notification of travel to appropriate persons, and other follow\-ups as needed
- Maintain well\-organized electronic filing systems, assuring access and retrieval of information in a timely and effective manner
- Maintain a well\-organized office environment
- Assist with leadership special events, including in\-office training
- Collect and compile weekly, monthly, and quarterly community reports
- Represent the company/communities to owners, prospective residents, and the community at large, ensuring a positive corporate image
- Coordinate activities and communication within the operations department
- Handle escalated calls from residents and follow up on the resolution of complaints
- Manage vendor relationships for various needs such as uniforms, fuel cards, parking, etc.
- Special projects as assigned
- 3 or more years of administrative experience required. Exeperience supporting corporate\-level operations personnel is a plus
- Senior living industry experience is a plus
- Cheerful team player who will look for opportunities to pitch in and help with any task
- Experience with calendar management, meeting planning, and other administrative tasks
- Excellent communication skills, including experience speaking and/or writing on behalf of corporate\-level management
- Experience with Outlook calendars, Word, Excel, and PowerPoint
- Bachelor's degree preferred
Our Core Values:
What you will do:
What we are looking for:
Candidates should include a cover letter with salary requirements. Cover letters will be used as a tool to evaluate the use of good grammar, sentence structure, spelling, punctuation, and professionalism.
Sagora does not accept unsolicited resumes from headhunters, recruitment agencies or fee based recruitment services.
Sagora is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.