Operations & Event Coordinator

Job Overview

We’re looking for a Operations \& Event Coordinator to become a core part of our team.

This is a hybrid role combining event execution, client coordination, and day\-to\-day operations support. You’ll play a key role in both bringing events to life and keeping our backend systems running smoothly.

This role requires a high level of reliability and follow\-through. We’re looking for someone who takes ownership of their responsibilities and communicates proactively.

This position offers consistent part\-time hours \- 30 hours per week with priority access to event shifts, making it ideal for someone looking for stability within a creative, growing business.

Key Responsibilities

Event Execution

• Set up and break down mobile coffee carts at event locations
• Prepare and serve espresso\-based drinks with consistency and quality
• Deliver warm, professional guest service aligned with Villette’s brand
• Transport equipment and supplies to and from events (required)
• Lift and load up to 70 lbs (cart components, tables, inventory)
• Maintain a clean, organized, and safe service environment

Operations \& Admin

• Manage client communication and inquiries
• Prepare and send quotes, invoices, and contracts
• Track upcoming events, timelines, and team schedules
• Coordinate vendor orders, deliveries, and event logistics
• Maintain organized inventory and supplier systems

Social Media \& Brand Support

• Schedule and manage social media content (2–3x/week)
• Write clean, on\-brand captions
• Engage with clients, vendors, and followers (DMs \+ comments)
• Monitor engagement and suggest improvements

Sales Support (Commission Eligible)

• Respond to new inquiries and nurture leads
• Send proposals and follow up with potential clients
• Assist in closing bookings

Commission is earned on bookings you actively contribute to (3–5%).

What We’re Looking For

• Previous
sales experience (required)
• Reliable transportation \+ valid driver’s license (
required)
• Ability to lift up to
70 lbs and work on your feet for extended periods
• Strong communication and customer service skills
• Highly organized and detail\-oriented
• Must have access to a personal laptop and reliable internet connection
• Ability to balance physical event work with administrative tasks
• Familiarity with social media platforms and basic business tools (preferred)
• Flexible availability, including
weekends and evenings for events

Pay: $18\.00 \- $20\.00 per hour

Expected hours: No less than 30\.0 per week

Benefits:

• Paid time off

Work Location: Hybrid remote in Miramar, FL 33027