Administrative Assistant - NSS

About Us:

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first\-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high\-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Job Overview:

The OHS (Occupational Health Services) Administrative Assistant performs a variety of tasks guided by company policies, assigned duties, priorities, and instructions from the Medical Director / Provider in an Occupational Health setting.

Responsibilities:

### Essential Duties:

• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to staff with office management responsibilities to include budgeting, personnel records, data acquisition, data reporting, and payroll.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
• Develops work content charts of planned vs. actual work performance as instructed.
• Provide data input as instructed for various purposes as required.
• Prepares financial reporting / statements as required.
• Prepare all Contractor data requirements for approval prior to submission to the customer, along with other various monthly/quarterly reporting requirements.
• Support management and customers in obtaining data or developing contract and budget requirements as instructed.
• Performs accounting / cost analysis and work control tasks assigned.
• Perform quality work within deadlines with or without direct supervision.
• Monitor clinic services provided under Task Orders. Provide reporting to site agencies upon request and on regularly scheduled basis.
• Utilize Pricing associated with clinic services for projecting estimates for agency Task Order services containing Labor, Material, and ODC to estimate funding requirements.
• Provide support to OHS Task Order service(s) as required.
• Cority Electronic Health Record System (EHRS) reporting for services and/or statistical data utilizing Report Writer Program within Cority EHRS.
• Vaccination Inventory Reporting along with EHRS reporting of inventory levels for Cority update. Also, provide reporting of specialty programs such as Influenza Program and/or Covid Vaccination Program, as required.
• Utilize Maximo to create purchase requisitions, apply proper charge codes, and receive invoices for payment processing as directed.
• Provide lump sum purchase orders for supplies, services and equipment preventive maintenance/corrective maintenance, as well as validation of all OHS invoices received when directed.
• Operate standard office equipment and provide computer support for OHS staff, as needed.
• Work in a collaborative model with the Medical Director, Providers and all OHS staff.
• Comply with NASA directives and OHS Policies, Plans and Work Instructions.
• Assemble and prepare reports, correspondences and logs as required.
• Provide vendors with SPLAN Gate Passes as needed to perform services.
• Provide additional clerical support to OHS as needed.
• Perform data entry and other work as required.
• All other duties as assigned.

Job Requirements:

### Mandatory:

• High school diploma or equivalent

Working Conditions:

• Physical effort involving able average standing, sitting, walking or detail work.
• Must be able to lift and carry up to 50 lbs.
• Dexterity to operate office equipment as required by the position.

Occasional risk of injury due to hazards.

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Disclosures:

*Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.*

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.