Attendance Improvement Specialist

Attendance Improvement Specialist

Job Title: Attendance Improvement Specialist

Reports to: Campus Principal

Dept./Campus: Assigned Campus

Classification:Nonexempt

Primary Purpose: To support student success by improving attendance through direct intervention with students and families, and by managing truancy enforcement at the district level.

Qualifications:

*Education/Certification*

• High school diploma or higher

*Special Knowledge/Skills*

• Ability to maintain accurate and auditable records.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases and do word processing.
• Effective organizational, communication, and interpersonal skills.
• Proficient keyboarding and file maintenance skills.
• Knowledge of legal proceedings about filing class C misdemeanor charges.
• Familiarity with Texas Education Code as it pertains to attendance.

*Experience*

• Clerical Experience Preferred

Major Responsibilities and Duties:

*Parent Communication \& Notifications*

• Ensure families provide current contact information and establish contact when attendance concerns arise.
• Send required notifications regarding compulsory attendance violations, truancy consequences, and risks of loss of credit or summer school eligibility.
• Follow defined steps and timelines when families do not respond to campus communication.

*Attendance Monitoring \& Interventions*

• Monitor attendance in Skyward and review campus efforts to improve attendance.
• Coordinate and document interventions involving teachers, counselors, and principals to address truancy.
• Determine when escalation to court action is appropriate.
• Track make\-up hours and communicate updates to Assistant Principals.
• Run and process tardy reports regularly, coordinating with Assistant Principals for discipline when needed.

*Reporting \& Daily Operations*

• Compile information for daily attendance call\-outs.
• Run attendance reports and generate attendance notice letters.
• Support attendance incentive ideas and manage implementation.
• Serve as an active member of the Attendance Committee.

*Student Records \& Enrollment Management*

• Process new student records, including transcript requests, cumulative folders, data entry (TREX), and notifying teachers of incoming grades.
• Handle student information requests (transcripts for colleges, NCAA, CPS, military, legal, etc.).
• Process student withdrawals, send records, and notify teachers of withdrawal grades.
• Manage records retention, including purging and filing graduate/ex\-student records.

*Verification \& Documentation*

• Complete job verifications.
• Process Verification of Enrollment (VOE) and proof of enrollment letters.

*Grades \& System Management*

• Manage grades in Skyward, including reports, grade changes, and reconciling office and gradebook systems.
• Assist teachers with gradebook questions.
• Create and manage Skyward security groups to monitor student progress.
• Stay compliant with state and district policies and regulations related to job functions.

*Other*

• Follow district safety protocols and emergency procedures.
• Display tolerance necessary for accepting supervision for and criticism of job performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly and judiciously.
• Support and follow administrative and Board policy.
• Represent the school system to the community in a positive, professional way.
• Maintain a sincere, friendly attitude toward patrons.
• Perform other duties as assigned.

*Supervisory Responsibilities*

• None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment; \[P.E. teachers: automated external defibrillator (AED)]

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: Regular light lifting and carrying (less than 15 pounds); may lift and move textbooks and classroom equipment

Environment: Work inside, may work outside; regular exposure to noise

Mental Demands:*

• Maintain emotional control under stress; work prolonged or irregular hours

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.