Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail\-oriented, and possess a strong foundation in office management, clerical tasks, and customer support. Your proactive approach will ensure our office runs smoothly and professionally, creating a welcoming environment for clients, visitors, and team members alike.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with excellent phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls with professionalism.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software.
• Organize files, process paperwork, and ensure all documents are properly proofread and filed for easy retrieval.
• Support calendar management by scheduling appointments, meetings, and coordinating events with precision.
• Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping.
• Provide exceptional customer service by addressing inquiries promptly via phone or email while supporting clients’ needs with a friendly attitude.
• Handle office management duties such as ordering supplies, maintaining equipment, and ensuring a tidy workspace.
• Support medical or dental reception duties if applicable, including patient check\-in/out and appointment scheduling.
• Perform clerical tasks such as photocopying, scanning documents, and data entry to keep administrative workflows seamless.

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Prior experience working at a front desk or as a receptionist in medical or dental settings is highly desirable.
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and QuickBooks.
• Strong communication skills—bilingual abilities are a plus—and the ability to maintain professional phone etiquette at all times.
• Experience handling multi\-line phone systems and managing calendars effectively.
• Personal assistant experience or office support roles that showcase time management skills will be considered favorably. Join us to be part of an energetic team dedicated to excellence! This paid position offers the chance to develop your administrative expertise while contributing to a vibrant workplace environment built on professionalism and supportiveness.

Pay: $22\.35 \- $26\.92 per hour

Benefits:

• Health insurance

Application Question(s):

• Have you worked with medical terminology?
• Do you have any mental disorders?
• Can you devote more time to work if necessary?

Education:

• High school or equivalent (Preferred)

Work Location: Hybrid remote in West Columbia, SC 29169