Financial Sales Assistant
- Position can be based out of Hopkins, Henderson or Webster counties in Kentucky. It is not eligible for remote work.
- Works with Financial Advisors and customers to process and complete customer requests
- Prepares new account documents and sets up new accounts on accounting system
- Prepares invoices, reports, memos, letters, financial statements, and other documents within word processing, spreadsheet, database, or presentation software
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and boards of directors
- Performs administrative tasks, including scanning, copying and printing
- Performs set up and maintenance of accounts and securities
- Processes trades, transfers and dividend payments
- Processes distributions and prepare receipts for customers
- Processes bond issues
- Processes tax payments and returns
- Balances daily work items
- Orders supplies, maintains records database systems, and performs basic bookkeeping work
- Files and retrieves corporate documents, records, and reports
- Opens, sorts, and distributes incoming correspondence, including faxes, email, and phone calls
- Processes retirement plan contributions, distributions, allocations, and tax reporting
- Organizes client meetings and community events
- Computer competency and experience with Microsoft Word and Excel required
- Accuracy and attention to detail
- Customer service skills
- Clerical and administrative skills, including data entry
- Knowledge of recordkeeping and bookkeeping principals
- Computer skills
- Oral and written communication skills
- Interpersonal skills
- Ability to understand and follow directions
- Ability to multi\-task and meet deadlines
Job Code
FSASST
Job Family
Supervisory
Job Summary
This position is responsible for performing operational support and administrative duties for multiple Financial Advisors. Tasks range from simple to complex.
Essential Functions, Duties and Responsibilities include, but are not limited to:
Education, Experience and Qualifications
Education
Required/Preferred
Education Level
Description
Required
High School or GED
Preferred
Associate Degree
Degree in business, accounting, or related field preferred
Years of Experience
Minimum
Comments
No experience required; customer service and/or clerical experience preferred
License / Certification
Required/Preferred
License / Certification
Description
Additional Qualifications
Core Competencies
Working Conditions
Working Conditions
Indoors, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.
Travel Requirements
Requirement
Frequency
Never or Rarely
Mandatory Vacation
Position requires incumbents to be off work for a minimum of five consecutive business days
Physical Requirements
Requirement
Frequency
Sitting (remaining in a seated position)
Constantly
Standing (remaining on one’s feet in an upright position without moving about)
Occasionally
Walking (moving about on one’s feet)
Occasionally
Lifting (raising or lowering an object from one level to another)
Occasionally
Carrying (transporting an object, usually by holding it in the hands or arms or on the shoulder)
Occasionally
Pushing/Pulling (exerting force upon an object so that the object moves away or toward the force)
Never or Rarely
Reaching (extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral)
Never or Rarely
Keyboarding (entering text or data using computer keyboard or 10\-key numeric keyboard)
Constantly
Pinching/Gripping (seizing, holding, grasping, turning or otherwise working with the hand(s) or fingers)
Occasionally
Stooping (bending downward and forward by bending spine at the waist)
Occasionally
Squatting/Crouching (bending body downward and forward by bending legs and spine)
Never or Rarely
Kneeling (bending legs at knees to come to rest on knee(s))
Occasionally
Crawling (moving about on hand and knees or hands and feet)
Never or Rarely
Climbing (ascending or descending ladders, stairs, ramps)
Occasionally
Speaking (expressing or exchanging ideas by means of the spoken word to impart oral information to customers and to convey detailed spoken instructions accurately, loudly, or quickly)
Frequently
Hearing (the ability to hear, understand, and distinguish speech, either in person or telephonically)
Frequently
Near Visual Acuity (clarity of vision at approximately 20 inches or less)
Constantly
Far Visual Acuity (clarity of vision at approximately 20 feet or more)
Occasionally
Additional Physical Requirements
May require moving materials weighing up to 10 pounds on an occasional basis.