This position is a key resource for assisting the Construction Coordination team with administrative tasks in connection with the project documentation, data entry and order maintenance for the construction division. This position will handle various clerical tasks involving form input and document file maintenance. The eligible duties could involve the assignment of one or more of the following:
Essential Duties/Responsibilities:
- Permitting Assistance
- + Building and Trade Applications
- Backup to Purchase Order Duties
- + Purchase order issuance and invoice processing for all construction material purchase orders for projects
- Backup to Subcontractor Documentation including:
- ADP Wisely Travel Funding
- FieldJetX Service\-to\-Construction Dispatch Review
- Maintaining SharePoint filing systems
- Perform other related duties as required and assigned
- Very strong attention to detail
- Must be able to work in a fast paced department and be able to prioritize requests.
- Mature judgment and strong organizational skills
- Use of analytical abilities to problem solve and anticipate departmental requirements
- Candidate should reside within a 45 minute commute from the Glendale Heights, IL office and be able to be in office as needed.
- High School Diploma/ GED
- At least one year of office administrative experience, construction experience is preferred.
- Computer knowledge preferred to include: MS Office\- Word, Excel and Outlook
- Experience with permitting is strongly preferred.
+ Track all open permits
+ Schedule inspections
+ Distribute Monthly Open Permit Report
+ Ordering and tracking for all jobsite rentals
+ Timely monitoring and closeout of all open purchase orders
+ W9s and current COIs on file for all subcontractors
+ Issuing/Tracking AIA Master Subcontract Agreements
+ Processing/issuing project specific AIA Work Orders and Change Orders
+ Requesting and Maintaining waiver requests and check releases
Position is a hybrid role and is required to be in the Glendale Heights, IL office. In\-office schedule depends on business needs.
Basic Qualifications:
Education/Experience:
Physical Requirements:
Regularly required to sit; occasionally required to stand; walk; occasionally lift and/or move up to 15 pounds; noise level is usually quiet.
EEO Statement
Climate Pros is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Requirements:
Climate Pros is an equal opportunity employer committed to creating a diverse and inclusive workplace. We value and celebrate the unique perspectives and contributions of individuals, and we prohibit discrimination and harassment based on any protected characteristic as defined by applicable federal, state, and local laws.