Executive Support Specialist

#### About Us:

Thomsen Holman Wheiler, PLLC is the Idaho Falls Attorney firm for your needs. In 1990 Thomsen Stephens Law Offices, PLLC was established when experienced Idaho Falls Attorneys from two existing law firms joined together. The firm name was changed to Thomsen Holman Wheiler in 2014 when founding member Alan Stephens was appointed to the bench as a District Judge in Rigby, Idaho.#### Job Summary:

The Remote Executive Support professional provides high\-level administrative and operational support to senior executives while working remotely. This role ensures executives can focus on strategic priorities by managing schedules, coordinating communications, organizing projects, and handling confidential tasks with efficiency and professionalism.#### Key Responsibilities:

• Manage and coordinate complex calendars across multiple time zones
• Schedule meetings, appointments, and virtual conferences
• Prioritize requests and resolve scheduling conflicts
• Monitor and respond to executive emails when appropriate
• Draft professional correspondence, reports, and presentations
• Serve as a liaison between executives, internal teams, and external stakeholders
• Prepare agendas, briefing materials, and meeting notes
• Track action items and follow up with stakeholders
• Maintain organized digital files and documents
• Conduct research and compile data for decision\-making
• Assist with expense tracking, invoices, and reporting
• Handle sensitive information with strict confidentiality
• Support executive\-level decision\-making with accurate documentation

#### Required Skills \& Qualifications:

• Proven experience as an Executive Assistant, Virtual Assistant, or Executive Support Specialist
• Strong organizational and time\-management skills
• Excellent written and verbal communication
• Ability to multitask and prioritize in a fast\-paced environment
• High level of professionalism and discretion
• Self\-motivated and able to work independently in a remote setting

#### Tools \& Software Commonly Used:

• Video conferencing: Zoom, Microsoft Teams, Google Meet
• Productivity tools: Google Workspace, Microsoft Office
• Project management: Asana, Trello, Monday.com
• Communication: Slack or similar platforms

#### Work Environment:

• Fully remote position
• Flexible schedule may be required depending on executive needs
• Collaboration with distributed teams across different time zones