Executive Assistant to the CEO

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This vital role requires a proactive professional with exceptional administrative skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. As the right hand to our leadership team, you will facilitate seamless communication, coordinate complex schedules, and ensure the executive’s time is optimized for maximum impact. This paid position offers an exciting opportunity to be at the heart of our organization’s growth and success.

Responsibilities

• Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar, including scheduling meetings, appointments, and travel arrangements with precision.
• Serve as the primary point of contact for incoming calls using multi\-line phone systems, demonstrating excellent phone etiquette and professionalism at all times.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents with accuracy and attention to detail.
• Coordinate various projects and events, including planning logistics, booking venues, managing vendor relationships, and ensuring all details are executed flawlessly.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records in both physical and digital formats.
• Support personal assistant tasks when needed, including managing personal appointments or errands for the CEO.
• Facilitate communication between departments by organizing meetings, taking minutes, and distributing action items promptly.
• Oversee clerical functions such as proofreading documents, managing office supplies inventory, and ensuring smooth front desk operations.
• Utilize Google Workspace tools for collaboration and document management while ensuring data security through platforms like DocuSign for electronic signatures.

Skills

• Proven experience in executive administrative support or as a personal assistant with strong organizational skills.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel PowerPoint) and Google Workspace applications.
• Strong project coordination skills with the ability to manage multiple deadlines simultaneously.
• Excellent office management abilities including filing systems, data entry, bookkeeping (QuickBooks), and office supply oversight.
• Superior typing speed combined with transcription skills to produce accurate documents swiftly.
• Effective communication skills demonstrating professionalism in phone etiquette and customer service interactions.
• Familiarity with multi\-line phone systems and calendar management tools like Microsoft Outlook Calendar.
• Attention to detail in proofreading documents and performing data entry tasks accurately.
• Experience with event planning from concept to execution; capable of handling logistics efficiently.
• Knowledge of office procedures such as filing systems, front desk operations, and clerical support functions. This role is perfect for a motivated individual eager to contribute their organizational expertise in a fast\-paced environment while supporting executive leadership at the highest level. We value proactive problem\-solvers who thrive on multitasking and delivering excellence every day!

Job Type: Part\-time

Pay: $30,000\.00 \- $50,000\.00 per year

Expected hours: 15 – 30 per week

Benefits:

• Paid time off

Work Location: Hybrid remote in Taneytown, MD 21787