Community Relations Assistant (Events)

Definition

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Definition: Under general supervision of the Community Relations Manager (Events), assists with the development, organization and coordination of events, activities and special projects. Provides creative planning to successfully implement events from conception through completion. This job class is treated as FLSA Non\-Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification.

Examples of Tasks

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Tasks:

1\. Events Coordination: Assist the Community Relations Manager (Events) with all aspects of Community events and activities.

• Assists with planning, organizing, coordinating, implementing and post\-event follow\-up for events and activities.
• Assist with pre and post organizing and facilitating all event details such as event logistics, décor, catering, entertainment, transportation, location, security, equipment, volunteers, support personnel, vendors, etc.
• Ensures compliance with contracts, insurance, legal, health and safety obligations with the necessary departments and organizations
• Assists with the setup and tear down of events and activities
• Conduct pre and post event evaluations and report on outcomes
• Researches event venues, entertainment opportunities and other creative ideas to enhance product delivery
• Remains on site before and after events to assist in opening and secure closure of events and activities
• Participates or serves as liaison for event project meetings and assignments
• Acts as the primary contact for inquiries from Community members, the public and other departments.

3\. Marketing and Event Calendar: Assists the Community Relations Manager (Events) with planning and developing event\-specific marketing ideas and strategies

• Provide public relations, marketing and advertising for planned events
• Coordinate marketing efforts with the communications team to successfully promote and publicize event
• Assist with the advertising schedule, design and proofing of event marketing materials
• Develops new and creative ideas for Community events calendar
• Produces design and layout of flyers, announcements, newspaper ads, banners, signage, postcards, posters, invitations and electronic formats for event advertisement
• Assures advertisement of scheduled events meet posting and publication deadlines

5\. Management Support: Assists the Community Relations Manager (Events) by providing direct administrative and office practice support.

• Prepares financial reports, summaries, and post event evaluation data.
• Maintains an effective filing system to easily obtain records including financial transactions for reports and summaries.
• Gathers pertinent information during events for report summaries including attendance figures, event time and duration, positive attributes, significant issues and areas for improvement.
• Maintains, updates and coordinates vendor invoices, financial transactions and recordkeeping.
• Adheres to the Community’s safety related policies and procedures during event planning and execution.

6\. Customer Relations and Office Duties:

• Performs general office duties including, but not limited to, answering customer inquiries, answering phones, filing, copying, coordinates mailings, correspondence, requisitions and data entry
• Oversees the PeopleSoft financials requisition process for department and division
• Coordinates meeting schedules, meeting locations, agenda preparation, meeting packets, ordering food, sending out reminders, taking meeting notes, distributing notes to attendees and other special requirements
• Organizes and files contracts and agreements for services and vendor products

7\. Miscellaneous: Performs other job related duties as assigned by the Community Relations Manager\- (Events) or the Community Relations Director.

Knowledge, Abilities, Skills and Other Characteristics:

• Knowledge of the culture, history and government of the Salt River Pima\-Maricopa Indian Community (SRPMIC)
• Knowledge of audio\-visual, sound systems and other equipment and practices typical of the event planning industry
• Knowledge of advertising layout and design
• Knowledge of planning and coordinating
• Knowledge of reporting and gathering statistical data
• Knowledge of key concepts for advertising, marketing and promotion
• Skill with written and verbal communication, including grammar
• Skill exercising good judgement, developing organizational skills and taking initiative
• Skill with MS Office Suite and Adobe Creative Cloud Suite
• Skill with basic digital photography and video
• Ability to multitask and prioritize projects
• Ability to formulate creative ideas, develop innovative approaches and ideas for project planning
• Ability to demonstrate exemplary teamwork, working under deadline pressure, time management, planning and organization
• Ability to lift and carry 50 lbs.

Minimum Qualifications

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Qualifications:

* Education and experience: High School diploma or GED supplemented by two (2\) years full time work in event planning, the hospitality industry, public relations or a closely related field required.

+ Associate’s degree in related field preferred.

* Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

* Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2\-19, Underfill.

Special Requirements

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• May be required to work after normal business hours including evenings, weekends and holidays.
• May be required to work in various weather conditions.
• May be required to stand and/or walk for extended periods.
• Employees in, and applicants applying for, jobs providing direct services to children are subject to the “Community Code of Ordinances”, Chapter 11, “Minors”, Article X. “Investigation of Persons Working With Children”.
• Must possess and maintain a valid Arizona Driver’s License

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre\-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1\) Qualified Community Member Veteran (DD\-214\) will be required at the time of application submission 2\) Qualified Community Member (must provide Tribal I.D at time of application submission),3\) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4\) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1\) attach to application

2\) email to HRRecruitment@srpmic\-nsn.gov

3\) fax (480\) 362\-5860

4\) mail or hand deliver to Human Resources. Documentation must be received by position closing date.

The IHS/BIA Form\-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR\-Recruitment\-Two Waters.

Salt River Pima\-Maricopa Indian Community Employee Benefits Overview

Salt River Pima\-Maricopa Indian Community (SRPMIC) is committed to supporting the health, well\-being, and financial security of our employees. We offer a comprehensive benefits package to employees, designed to enhance your quality of life both at work and at home. Below is a summary of the benefits available to SRPMIC employees. Plan details and eligibility requirements are provided upon hire and are subject to change.

Health Care Benefits

SRPMIC provides medical, dental, vision, and life insurance coverage for all regular full\-time employees enrolled in standard plans. These benefits represent a significant part of your total compensation.

Medical: Choose from three plan options to fit your needs—the Low Deductible Plan, the Mid\-Deductible Plan, and the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). As a self\-funded plan, SRPMIC directly covers the cost of medical, pharmacy, dental, and vision services for all participants.

Dental: Enjoy nationwide access to the Humana Dental PPO/Traditional Preferred network, offering flexibility and choice in selecting dental care providers.

Vision: Coverage is provided through Davis Vision, including eye exams, lenses, frames, and contact lenses. Members also benefit from discounted rates on additional eyewear and services.

Life Insurance: All eligible employees are automatically enrolled in a fully paid basic term life insurance policy with a matching accidental death benefit.

Retirement Plans

SRPMIC supports your long\-term financial goals through multiple retirement plan options:

401(k) and Roth Plans: Eligible employees can participate in both pre\-tax and post\-tax retirement savings plans. SRPMIC contributes 5% of your compensation to the pre\-tax 401(k) and matches up to 3% of your salary deferral contributions.

Public Safety Personnel Retirement System (PSPRS): Available to eligible certified police officers and firefighters.

Arizona State Retirement System (ASRS): Available to Salt River School educators.

Health Reimbursement Arrangement (HRA): A retiree HRA with Health Equity, which is a tax\-advantaged employer\-funded account that retired employees (Age 55\+) can use for qualified medical expenses, including some premiums, and out\-of\-pocket expenses such as copays and deductibles.

Paid Leave \& Holidays

Annual \& Sick Leave: Employees accrue separate balances for sick and annual leave each pay period. Sick leave may be used for personal or family illness and medical appointments, while annual leave covers vacation or personal time.

Holidays: SRPMIC observes 15 paid holidays each year, including two discretionary holidays and one day of birthday leave.

Other SRPMIC Paid Benefits

Short\-Term Disability

Long\-Term Disability

Employee Assistance Program (EAP)

SRPMIC offers a confidential Employee Assistance Program through SupportLinc, available at no cost to employees, their dependents, and household members.

Additional Voluntary Benefits

WellPath Wellness Program: A voluntary wellness initiative that encourages healthy living and rewards participation with incentives. Available to all employees and their dependents.

Flexible Spending Accounts (FSA): Administered by HealthEquity, FSAs allow you to pay for eligible health and dependent care expenses with pre\-tax dollars.

Health Savings Account (HSA): Available to employees enrolled in the HDHP.

Supplemental Life \& AD\&D Insurance: Employees may purchase additional life and accidental death coverage for themselves and their dependents.

Public Service Loan Forgiveness (PSLF): SRPMIC is a qualified employer under the PSLF program. Employees may be eligible for federal student loan forgiveness.

At SRPMIC, we value our employees and are proud to offer benefits that support your health, well\-being, and future.