Job Summary
We are seeking a dynamic and detail\-oriented Administrative Assistant/Secretary to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and organizational expertise will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and lively workplace.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
- Operate multi\-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
- Perform data entry, maintain accurate filing systems, and handle document proofreading to ensure clarity and accuracy
- Coordinate calendar management for team members, scheduling appointments, meetings, and reminders with precision
- Provide customer service support by addressing inquiries promptly and professionally in person or via phone/email
- Assist with office management tasks such as supply inventory, organization of files, and general clerical duties to optimize workflow
- Handle confidential information discreetly while maintaining high standards of professionalism
- Proven experience in an office environment with strong clerical skills and organizational abilities
- Experience with multi\-line phone systems, data entry, filing, proofing documents, and calendar management
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Excellent customer service skills with a friendly demeanor and professional phone etiquette
- Strong time management skills with the ability to prioritize tasks efficiently
- Previous experience as a receptionist or personal assistant is advantageous
- Office management or administrative experience that demonstrates reliability and attention to detail
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Qualifications
Join us in creating an organized, efficient workplace where your skills make a real difference! This role is perfect for motivated individuals eager to grow their administrative expertise in a vibrant environment. We value proactive team players who thrive on supporting others while maintaining high standards of professionalism.
Job Type: Full\-time
Pay: $21\.58 \- $25\.99 per hour
Benefits:
Work Location: In person