Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, ensure seamless communication, and contribute to a productive work environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to handle diverse administrative tasks efficiently. If you thrive in a fast\-paced setting and enjoy providing exceptional support, this position is perfect for you!
Responsibilities
- Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi\-line phone systems to handle incoming calls, transfer calls, and take messages accurately
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial recordkeeping
- Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision
- Support office management activities such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
- Provide excellent customer service by assisting clients, vendors, and team members promptly and courteously
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks accounting software is highly desirable
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Excellent typing speed and accuracy along with strong proofreading skills
- Experience handling multi\-line phone systems, calendar management, and appointment scheduling
- Demonstrated ability to prioritize tasks efficiently using time management techniques
- Previous experience as a receptionist or personal assistant is advantageous
- Knowledge of office management procedures including filing systems, data entry, and customer support
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
Qualifications
Join us to be part of a vibrant team where your organizational talents will make a real difference! We value proactive individuals who excel at multitasking and delivering top\-tier administrative support. This paid position offers the chance to grow your skills in a supportive environment while contributing to the smooth operation of our organization.
Pay: $22\.62 \- $27\.24 per hour
Benefits:
Work Location: In person