Executive Assistant & Office Operations Manager

Executive Assistant \& Office Operations Manager

AKCG – Public Relations Counselors, a national public relations firm, is seeking an Executive Assistant \& Office Operations Manager to join our growing team. This stellar individual will provide full\-time, in\-office administrative, executive, and operational support to AKCG’s leadership team and Glassboro, N.J., office.

DAILY RESPONSIBILITIES

• Provide administrative support to agency principals (CEO and President), including scheduling, travel coordination, and meeting preparation
• Answer and direct incoming calls; take and relay messages
• Direct and respond to job and internship inquiries
• Greet visitors and manage office access
• Banking support: deposit checks, assist CEO/President with reports
• Billing support: distribute client invoices and follow up on receivables, liaise with firm bookkeepers, assist CEO/President with reports
• Maintain firm mailing lists and support timekeeping systems
• Coordinate office logistics, errands, lunches, supplies, and meetings
• Anticipate leadership needs while maintaining professionalism and confidentiality
• Other duties as assigned

WEEKLY / BI\-WEEKLY RESPONSIBILITIES

• Manage receipts and expense reports for leadership
• Participate in leadership team meetings and assist with meeting flow
• Reconcile credit card statements and track expenses

MONTHLY RESPONSIBILITIES

• Run system backups on the AKCG SharePoint network

AS NEEDED

• Prepare conference rooms for meetings
• Manage firm subscriptions
• Assist with onboarding new employees
• Support light marketing activities, conferences, exhibits, and mailings
• Assist with planning firm retreats and coordinating travel for remote employees
• Manage office supply inventory
• Ensure office equipment is operational and coordinate maintenance

QUALIFICATIONS

• High school education required; additional college, trade school, or administrative training preferred
• 2–4 years of equivalent experience, preferably in a professional or creative services environment
• Strong organizational, multitasking, and decision\-making skills
• Excellent written, verbal, and interpersonal communication skills
• Proficiency in Microsoft Office
• Professional demeanor and discretion
• Ability to work independently and collaboratively
• Proactive, self\-starter mindset with a positive attitude

JOB DETAILS

• Job Type: Full\-time
• Schedule: 8\-hour shift
• Work Location: In person (Glassboro, NJ 08028; relocation required)

BENEFITS

• 401(k) with matching
• ICHARA (Health Reimbursement Plan)
• Paid time off

Pay: $65,000\.00 \- $75,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

Work Location: In person