Parts Ordering Coordinator

Overview

We are seeking a detail\-oriented and proactive Parts Ordering Coordinator to join our team. This role is essential in managing the procurement and inventory of parts necessary for automotive, manufacturing, HVAC, and equipment repair operations. The ideal candidate will have strong skills in supply chain management, supplier relations, and inventory control, ensuring seamless operations and timely delivery of parts. Experience with ERP systems, CMMS, and order management systems is highly desirable. This position offers an opportunity to work within a dynamic environment that values efficiency, accuracy, and excellent customer service.

Responsibilities

• Manage the procurement process for automotive parts, OEM components, HVAC supplies, and other manufacturing or repair parts.
• Coordinate with suppliers to ensure timely sourcing and delivery of parts while maintaining optimal inventory levels.
• Utilize ERP systems, AS400, CMMS, and other order management tools to process purchase orders accurately.
• Monitor inventory levels through warehouse management systems and perform regular inventory control checks.
• Negotiate pricing and terms with suppliers to optimize costs and improve supply chain efficiency.
• Collaborate with internal departments such as automotive diagnostics, auto body repair, equipment repair, and logistics to forecast demand planning needs.
• Oversee shipping \& receiving processes to ensure proper handling of incoming and outgoing parts.
• Maintain accurate data entry related to procurement activities and inventory records.
• Develop and maintain strong supplier relationships to support sourcing initiatives and procurement management goals.
• Assist in implementing procurement strategies aligned with dealership experience standards and customer service expectations.

Requirements

• Proven experience in supply chain management, procurement management, or purchasing within automotive service, manufacturing, or warehouse environments.
• Strong knowledge of inventory management systems, ERP systems (e.g., AS400\), CMMS software, and order management systems.
• Mechanical knowledge related to automotive diagnostics, auto body repair, equipment repair, HVAC systems, or OEM parts is preferred.
• Excellent negotiation skills with the ability to manage supplier relationships effectively.
• Familiarity with sourcing strategies for automotive repair parts or dealership supplies.
• Ability to handle data entry accurately while managing multiple priorities in a fast\-paced environment.
• Warehouse experience including shipping \& receiving procedures and forklift operation is a plus.
• Strong organizational skills with attention to detail in inventory control and demand planning processes.
• Customer service orientation with the ability to communicate effectively across departments and suppliers. This role is integral to maintaining operational efficiency through effective procurement practices and inventory management while supporting our commitment to quality service delivery across automotive repair, manufacturing, HVAC, and equipment maintenance sectors.

Pay: $45,653\.67 \- $54,980\.77 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance

Work Location: Remote