Executive Assistant/Office Manager

Overview

We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and oversee daily office operations. This role requires a professional with excellent administrative skills, strong attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will possess experience in office management, event planning, bookkeeping, and project coordination, ensuring smooth business operations and effective communication across departments.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using Microsoft Outlook Calendar and Google Workspace.
• Manage office operations, including filing, data entry, front desk duties, and maintaining organized records.
• Assist with event planning and coordination for company meetings, conferences, and special events.
• Handle bookkeeping and basic accounting tasks utilizing QuickBooks and perform light bookkeeping duties.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Manage correspondence via multi\-line phone systems with professional phone etiquette; handle incoming calls and direct inquiries appropriately.
• Prepare documents through proofreading, transcription, and document formatting using Microsoft Office tools such as Word and PowerPoint.
• Oversee office supplies inventory and coordinate with vendors as needed to ensure smooth office functioning.
• Provide personal assistant support to executives as required, including travel arrangements and personal scheduling.
• Utilize office management skills to streamline workflows and improve overall efficiency within the team.

Requirements

• Proven experience in office management or administrative roles with a strong background in executive administrative support.
• Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.
• Strong typing skills along with experience in data entry, proofreading, transcription, and filing systems.
• Knowledge of QuickBooks for bookkeeping tasks; experience with basic accounting is a plus.
• Exceptional communication skills demonstrating professional phone etiquette and customer service abilities.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism. This position offers an excellent opportunity for a dedicated professional to contribute significantly to our team's success while developing their skills in a dynamic office environment.

Job Types: Full\-time, Part\-time, Contract

Pay: $10\.00 \- $20\.00 per hour

Expected hours: 4 – 6 per week

Experience:

• Personal assistant: 1 year (Required)

Language:

• Spanish (Required)

License/Certification:

• Driver's License (Required)

Location:

• Fairfax, VA 22031 (Required)

Shift availability:

• Night Shift (Preferred)
• Day Shift (Preferred)

Work Location: Hybrid remote in Fairfax, VA 22031