Personal Assistant

Job Overview

We are seeking a highly organized, proactive, and trustworthy Executive \& Operations Assistant to support a growing entrepreneur involved in healthcare, real estate, and small business operations.

This is a dynamic role for someone who enjoys variety, problem\-solving, and being the go\-to person who keeps everything running smoothly.

No two days are the same — this role blends administrative support, business operations, property coordination, and project assistance.

Key Responsibilities

Business \& Administrative Support

• Assist with paperwork, applications, and document filing (state, county, business offices)
• Coordinate appointments, vendors, and service providers
• Help manage schedules and deadlines across multiple projects
• Run business\-related errands and follow\-ups

Pharmacy \& Business Support (Part\-Time Involvement)

• Assist with front\-end sales and customer service at the pharmacy (training provided)
• Support marketing or community outreach efforts as needed

Property \& Operations Assistance

• Help coordinate maintenance, cleaning, or guest needs for rental or personal properties
• Communicate with contractors, service providers, or tenants when needed
• Assist with light property oversight and organization

Personal Assistance (Occasional)

• Assist with scheduling, appointments, and logistics
• Occasional school or activity drop\-offs/pick\-ups may be needed
• Help coordinate household or family\-related scheduling when required

Who This Role Is Perfect For

✔ Someone extremely organized and dependable

✔ Comfortable handling both business and personal task management

✔ Good communicator who can follow up and get things done

✔ Tech\-comfortable (email, forms, online portals, basic spreadsheets)

✔ Flexible schedule and positive, solutions\-oriented mindset

✔ Discretion and confidentiality are a must

Requirements

• Valid driver’s license and reliable transportation
• Strong organizational and time\-management skills
• Professional communication skills
• Ability to handle confidential information with discretion
• Prior administrative, assistant, or operations experience preferred

Schedule \& Flexibility

This role can be part\-time or full\-time depending on the candidate.

Schedule may vary week to week depending on business and project needs. Some in\-person support is required.

Compensation

Competitive hourly pay based on experience. Growth opportunities available for the right long\-term candidate.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executive management. The ideal candidate will possess excellent communication skills, be detail\-oriented, and demonstrate proficiency in office management, project coordination, and various administrative functions. This role offers an exciting opportunity to contribute to a dynamic environment where efficiency and professionalism are valued. The Personal Assistant will manage calendars, coordinate events, handle correspondence, and perform a variety of clerical duties to ensure

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Provide executive administrative support including email management, correspondence drafting, proofreading, and transcription of documents.
• Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Organize and facilitate event planning activities for corporate or personal events, handling logistics and vendor communications.
• Perform bookkeeping and basic accounting tasks using QuickBooks; handle invoicing, expense tracking, and data entry.
• Oversee office management duties such as filing, document organization, front desk reception, and maintaining office supplies inventory.
• Utilize multi\-line phone systems with phone etiquette to handle calls professionally while directing inquiries appropriately.
• Prepare documents using Microsoft Office Suite (Word, Excel) and ensure accuracy through proofreading.
• Assist with transcription tasks as needed for meetings or presentations.
• Support project coordination efforts by collaborating with team members and external vendors to meet organizational goals.

Requirements

• Proven experience as a Personal Assistant or in an administrative support role with office experience preferred.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Excellent communication skills—both verbal and written—and professional phone etiquette.
• Proficiency in Microsoft Office (Word, Excel), Microsoft Outlook Calendar, Google Workspace (Docs, Sheets), and familiarity with DocuSign.
• Experience with QuickBooks for bookkeeping; data entry skills are essential.
• Ability to handle confidential information discreetly and maintain professionalism at all times.
• Demonstrated project coordination skills along with event planning experience is a plus.
• High level of computer literacy with experience managing multi\-line phone systems and office management software.
• Strong attention to detail with excellent proofreading and transcription abilities. This role is perfect for a motivated individual who thrives in an organized environment

Job Types: Full\-time, Part\-time, Internship

Pay: From $11\.00 per hour

Benefits:

• Employee discount
• Flexible spending account
• Health savings account
• Paid time off
• Referral program

Work Location: Hybrid remote in Houston, TX 77015