Operations Partner for Breathwork Certification Company (Breathwork Detox)

Operations Partner for Wellness Company (Breathwork Detox) About the Role \- We’re a fast\-growing people\-first wellness company dedicated to helping people heal, learn, grow, and transform their lives through wellness events, retreats, education, and community. We’re looking for a sharp, trustworthy, self\-accountable, highly organized, proactive, and resourceful Operations Partner to support both the day\-to\-day operations of the business and to work alongside our Founder/CEO directly. This is a role for someone who wants a front\-row seat to building two companies — a wellness events/retreats, a breathwork certification business, and a collaborative book publishing house — and who takes pride in making a founder's life easier and run beautifully. We are building something that matters — and we're looking for someone who wants their work to matter too. This is not just a task\-based assistant role. We’re looking for someone who genuinely enjoys creating structure, systems, processes, staying ahead of problems, keeping things running smoothly behind the scenes, and bringing calm to fast\-moving environments. You’ll play a key role in every part of the business, supporting our customers, community, internal systems, events, and executive operations. From inboxes and scheduling to customer experience, logistics, AI\-assisted workflows, and operational support — you’ll help ensure nothing slips through the cracks. If you are detail\-oriented, tech\-comfortable, self\-motivated, and take pride in being someone others can rely on, we would love to hear from you. Position Details \- Location: Fully Remote Pay Range: Starting at $20/Hour (Commensurate with experience — with room to grow based on experience and results) Schedule: Flexible within our business hours of Monday to Friday from 9:00 AM to 5:00 PM PST Additional Availability: Occasional Saturday and Sunday availability is required depending on our Event/Retreat schedule, launches, or special projects. Responsibilities \- Here’s a look at what your days may involve: Executive \& Administrative Support Manage calendars, scheduling, rescheduling, and meeting coordination Support inbox management and email triage across multiple platforms Draft responses using approved templates and AI tools Track action items, follow\-ups, and ongoing priorities Prepare notes, documents, and materials ahead of meetings and events Coordinate travel logistics, itineraries, and accommodations when needed Help protect the founder’s time, schedule, and operational flow Operations \& Customer Support Manage and monitor customer\-facing communication channels (Gmail, GoHighLevel, Slack, etc.) Provide ongoing administrative and operational support across the team Assist with community platform management (MightyNetworks) Handle recurring operational tasks, event coordination, and calendar logistics Conduct membership payment audits and support recurring billing processes Support customer service needs with professionalism and care Assist with organization, systems management, and operational upkeep Light data entry, reporting, and dashboard updates using Google Sheets AI \& Systems Support Leverage AI tools (including Claude and ChatGPT) to draft communications, organize information, summarize meetings, improve documentation, and increase operational efficiency Support ongoing improvements to systems and processes Utilize Go High Level to correct and create funnels, website changes, and workflows Help identify inefficiencies and proactively flag potential issues before they arise Learn and adapt to evolving systems, automations, and operational tools What We’re Looking For \- Prior experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Admin, Customer Support Specialist, or similar role Strong organizational skills with excellent attention to detail Proactive mindset with the ability to anticipate needs before they arise Excellent judgment and confidence making thoughtful decisions without constant direction Strong written communication skills and professionalism Comfortable managing recurring tasks without constant oversight Calm, adaptable, and able to handle shifting priorities High level of discretion when handling sensitive information Tech\-confident learning new platforms quickly Experience with Automations and workflows are a big PLUS! Preferred Software Experience \- Slack GoHighLevel Asana Gmail \& Google Workspace Google Drive AI Tools (Claude, ChatGPT, etc.) Mighty Networks Requirements Reliable internet connection Dedicated workspace for remote work Ability to work independently and communicate consistently Strong sense of ownership and follow\-through Bonus Points \- Experience supporting a Founder, Executive, or fast\-paced online business Background or interest in wellness, personal development, entrepreneurship, retreats, or events Familiarity with AI tools and modern productivity systems Experience improving systems, workflows, or operational processes How to Apply \- Please submit: Your resume A short video introducing yourself and why you are perfect for this role \+ Please include your answer to the following question: What’s an example of a time you went above and beyond while supporting someone, and why did it matter to you? Your response may be included within your video or submitted separately. Please note \- Any candidates who do not complete the above steps will not be considered for the role. Pay: From $20\.00 per hour Work Location: Remote